Correspondence

• Engels
• MBO
• Studiejaar 2

18-03 - Writing

 Letters and emails

How do you write today's date in American and British English?

What does AM and PM mean when you talk about time?

What does 'applicant' mean?

1. The contact person with the company
2. The person wanting the job
3. A review of your schooling and work experience
4. Diplomas

What is a reference?

1. Someone who can tell a lot about your personality.
2. The personel person at the company.
3. An overview of your schooling and work experience

What does 'surname' mean?

1. First name
2. Last name
3. Family name
4. Second name

What are postcards?

Postcard

Greeting

Body

Information

Short sentences

Closing

Closing sentence 

Don't forget your name

Dear Yasmina,

Here is the place where I write some stuff. I make a wish or tell what I've been up to.

I'll see you soon!

Esther

Yasmina 

Number, Street

Postcode

City / Country

Writing Strategy

When you write a postcard:

1 Use the present continuous to say where you are staying.

2 Use the past simple to describe activities that you did. Use past time expressions where appropriate.

3 Use the present continuous for future arrangements that you have made.

When you write a postcard:

1 Use the present continuous to say where you are staying.

2 Use the past simple to describe activities that you did. Use past time expressions where appropriate.

3 Use the present continuous for future arrangements that you have made.

Text

Work time 10 mins - 

Hi there!

How are you? I was just thinking of our last day at the beach. I promised I would send you a card, right? Well, here's a picture of Palm Beach so you can remember the fun we had there!

Please send me a card of something typically Dutch.

Best,

Justin

Write a postcard back to Justin:

Find a picture or postcard with an image that you think is typically Dutch.

Start with an informal

salutation

.

Answer Justin's question.

Explain what is in the picture and why it is typically Dutch.

Use an informal complimentary close

What is the difference between formal and informal e-mails/letters?

Formal

Greeting:

Dear Ms. White, Dear Sir/Madam,

Body:

We are writing to inform you that ... 

With regards to your letter from [date] ... 

How may we help you?

In order to file a complaint you need to  ....

Closing:

If you have any questions, don't hesitate to contact us.

Yours sincerely, / Yours faithfully,

Informal

Greeting:

Hi Ben, Dear Ben,

Body:

How are you?

Many thanks for your (recent/last) letter

I was wondering if you’d like to go to the cinema with me?

Closing:

Anyway, I must go and get on with my work! 

Look forward to seeing you again.

Lots of love,

Greeting

Don't know the name?  -->  Dear Sir/Madam,

                                                         Dear Madam,

                                                         Dear Sir,

Know the name?             -->  title (Mr, Mrs, Miss or Ms, Dr, etc.) and                                                           the family name

Mrs=married / Miss=unmarried / Ms=unknown married or not

Closing

Know the name?              -->  Yours sincerely, 

Don't know the name?  -->  Yours faithfully,

Know the person?           -->  Kind regards,

Do's and Don'ts - formal

Write clear sentences that are not too long, and check your grammar.

Don’t use the short form of verbs, such as I’m and can’t. Instead, use the long form: I am, cannot, etc.

Don’t use casual language or slang

Work time - 15 mins

You're an intern at a large international company which has an office in Rotterdam. The CEO from the head office in Los Angeles, Ms Sanders, is coming to visit for two days. It is your job to plan her visit and show her around the Rotterdam office. She would like to see three different departments (you are free to decide on the details).

Write a letter, using the appropriate tone, in which you inform her as to:

the programme of her two-day stay in Rotterdam (apart from the tour around the office, come up with one other activity);

where she will be staying and what meals you have arranged for her;

how she will be getting from place to place;

any other practical information you think should be included.

Recap

Postcard

Informal, short sentences

Letter/email

Formal/informal

Difference in greeting/body/closing

Finish chapter 2