AMI 17-05-2023

• Engels
• MBO
• Studiejaar 3

17-05-2023

How are you feeling?
(you can use images)

Hindsight

• What did we do last time?
• What were the key points in regard to responding to an E-mail?
• 1. Acknowledge the customer's problem | 2. Provide a solution | 3. Offer additional support | 4. Be clear and concise | 5. Close the email politely

What experiences do you have with meetings?
Have you ever had a meeting before?
What challenges did you face?

Today's goals

By the end of this class,

• you can define the purpose and importance of meetings, and identify different types of meetings. (3)
• you can define the steps involved in preparing and planning for a meeting.
• you can apply the knowledge and skills gained to plan, prepare for, and conduct a meeting.
• you can demonstrate the roles and its skills in a meeting.

What is a meeting?

What kind of preparation is needed before a meeting?

Meeting preparation

1. Setting an agenda
2. Determining the desired outcomes
3. Inviting relevant participants

• Other points?

How do you set a meeting?

• Explanation

What is important during a meeting?

Important points during a meeting

1. Starting and ending on time
2. Active listening
3. Avoiding interruptions
4. Allowing everyone to contribute
5. Asking open questions
6. Summarizing key points 

• Other points?

What did we do last class?

What is the purpose of a meeting?

Purpose of meetings

1.  Discuss, collaborate, make decisions, and communicate information.

1. Information sharing:  information sharing is a core function of meetings. This meeting format helps everyone get on the same page.
   
2. Problem-solving: Everyone runs into trouble at work from time to time. A problem-solving team meeting will help your team members feel supported in their role, using every team member as an asset to help others overcome their work related problems.
   
3. Brainstorming: Gathering with your team members and coming up with ideas for a future project can be one style of effective team meetings. Brainstorming sessions within specific departments also help to boost collaboration.
   
4. Decision-making: This is especially the case in executive meetings. Having meetings to make decisions about how certain aspects of the business or a new project are going to be run.

What kind of meetings are there?

Defining meetings

1. Information sharing | 2. Problem-solving | 3. Brainstorming | 4. Decision-making

These categories define the type of meeting that it’s going to be. 

Typically, if you read the meeting agenda, there will be a reason at the top of the sheet that explains the meeting’s purpose. Team meetings, one-on-one meetings, and executive meetings all fall into one of these four.

That's why it's important to set clear objectives for each meeting.

Assignment 1

Your homework was to choose 3 subjects from indiaclass.com/information-technology-presentation-topics

• Not done? Do it now! You can choose or come up with your own topics, as long as it is related to your work field.

Assignment 1.2

In pairs (random groups), discuss why you have chosen the topics and explain why you think they are important.

5 minutes

Assignment 1.3

In the same group, agree on 1 topic per person 

(I am going to ask for an explanation of why you have chosen that topic).

Call me when you've reached a consensus.

5 minutes

Roles in a meeting

• Maakgroepjes.xyz/nl
• Dividing the roles: tinyurl.com/mswtempj

Assignment

• You all have 1 topic per group.

• Your assignment: have a meeting wherein you present and explain your topics. 
• While listening to your colleagues, you must conduct your task (role) and give feedback to the reasoning of your colleagues.

• How? Use the meeting knowledge you have acquired and come to a consensus (1 topic per group). Time: 20 minutes

Evaluation

How'd it go?

What did we do?

in the last and this class.

Next time & Homework

• Your end assignment is to give a presentation.
• Class on 07-05 will be on presentations

• Homework:
• Set a meeting for Wednesday, June 7, 2023.
  

I thought this lesson was ....

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