Writing exam practice

• Engels
• MBO
• Studiejaar 2

Writing exam practice

Request of quotation

Today:

1st hour:

- Requesting + declining a quotation 

- Useful phrases

2nd hour:

- Writing practice (forms)

Goals:

You know how to write a quotation request and how to decline one.

What do you do if you want to know
how much a service would cost?

What is a quotation request?

Request of quotation = offerteaanvraag 

- Asking for a service (e.g. office supplies)

- Costs and delivery

Structure 

1. Start: you always start your letter with.....? 

2. Introduction: reason of writing (what do you want from them?)

Structure 

3. Body: what do you want to see in the quotation? (costs, delivery time, etc.)  

+ when you expect an answer (e.g. within two weeks)

4. Conclusion: e.g. I'm looking forward to you response.

+ you always end your letter with....? 

Exercise: write it in English

- Translate the following sentences into English.

- You can use your collection on useful phrases.

- Can't join the LessonUp? Write your answer down for youself.

                               Mistakes are good! We're here to practice

Ik ben opzoek naar een bedrijf dat kantoorstoelen levert.

Zou ik een offerte kunnen ontvangen?

Wat zijn uw leveringstijden?

Ik hoop binnen twee weken van u te horen.

Declining a quotation

Declining a quotation

Perhaps:

- you've found another company

- it's too expensive

- the project was cancelled

- etc.

Declining a quotation

Rules:

- always be polite

- do not mention another company's name or details

(De tekst is duidelijke en zakelijk, maar niet te kortaf of te bot)

Structure 

1. Start: you always start your letter with.....?

2. Introduction: thank them for their offer (benoem de opdracht)

Structure 

3. Body: inform them that their offer has not been chosen (decline the offer)

4. Conclusion: thank them again for their offer

+ you always end your letter with....? 

How do you decline something
in a polite way?

Declining examples

''We regret to inform you that we have not chosen your offer.''

''We have decided to go with another offer.''

''Another supplier's offer suits our demands better.''

Exercise: write it in English

- Translate the following sentences into English.

- You can use your collection on useful phrases.

- Can't join the LessonUp? Write your answer down for youself.

                               Mistakes are good! We're here to practice

Vriendelijk bedankt voor uw aanbod.

Het spijt me dit mee te delen.

We hebben voor een ander bedrijf gekozen.

Bedankt voor uw tijd en aanbod.

Questions?

Any questions regarding what we just discussed?

2 writing exercises

- Use the 2nd hour to practice your writing.

- Look back at the useful phrases you've collected.

- I will still be available for help and questions.

- Make sure you click on ''send'' when you're done so I can look at your work.

For next week:

Do the writing exercises (Forms)

Practice the telephone / helpdesk conversations (Teams)