VII_Formal Letter_Day 1

• ENGLISH
• Secondary Education

Share at least two things that make you happy.

Have you ever written an application addressing your Principal, Mother Teacher or any of your Subject Teachers?

1. Yes
2. No

FORMAL LETTER

What is the difference between a formal and an informal letter?

• A formal letter, as the name suggests, is usually written for official reasons. The content here is strictly formal with a specific structure and format.

• An informal letter is a personal letter you may write to a friend or a relative to ask for something or communicate with him/her .

What would you write in the
first paragraph of a formal letter?

First Paragraph of a Formal letter

The first paragraph should be short and state the purpose of the letter- to make an inquiry, complain, request etc. 

Few possible lines of a formal letter:​

• Through the columns of your esteemed daily, I want to draw your and our readers kind attention towards the___________.
  
• I am writing to inform you about ...
  
• I am writing to ask/inquire about ...
  
• I would like to apply for the position of ...’
  
• ‘I am writing to complain about the poor service we received at ...’​

Main body or Second paragraph of a formal letter

The paragraph in the middle is the soul of the letter and should contain all the relevant information. 

Formal letters should not be very long, so keep the information to the essentials and concentrate on organizing it in a precise and logical manner rather than expanding too much.

How would you end a formal letter?

Ending a formal letter

Before you end your letter, make sure that you provide a clear course of action for the reader.

• Making a complaint? Make it clear that you need a reply.
  
• Applying for a job? End on a positive note and say that you are looking forward to hearing from them.
  
• Sign off with ‘Yours sincerely'.

A formal letter for your reference

Tips of writing a formal letter

• Make sure you double check for grammatical accuracy and spellings. They carry marks.
  
• Leave adequate number of lines between paragraphs to make it look neat.
  
• Underlining the main points is very important. But it is advised to do it after finishing your letter. Use a pencil and scale for underlining.
  
• Presentation is very important.
  
• Read a lot of letters to get an idea.
  

_________ letters are generally precise and to the point; without any unnecessary details. (Formal/Informal)

__________ letter is a letter you would write to a friend, a family member or an acquaintance. (An informal / A formal/ A reference)

How do you address the recipient of a formal letter?

1. Hello!
2. Dear
3. Sir/Ma'am,
4. All of the above

"You are writing a letter to the editor of a national daily about the bad conditions of historical monuments in your city/state."
Is this an example of a formal letter? Why, why not?

"You are writing letter to your friend congratulating him on his success in the examination."
Is this a formal or an informal letter? Why?

We will always write formal letters to people we know.

1. True
2. False

Formal letters should always end with _______________.

1. With Love
2. Yours Obediently
3. Yours sincerely
4. None of the above

Revise the format of formal letter writing.