MTEC5: Asking for time off lesson

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EngelsMBOStudiejaar 1

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Slide 1 - Diapositive

How would you ask for time off?
  • By phone, in person, e-mail, etc.
  • any other ways to ask for time off?

Slide 2 - Diapositive

At the end of today's class,
you can name the important aspects around asking for time off.

Slide 3 - Diapositive

What is important when asking for time off?
e.g. for vacation, medical leave, etc.
(5 mins)

Slide 4 - Question ouverte

Ask rather than tell
Since your manager will likely be the one to need to approve your request, ask for time off rather than telling them you’re taking time off. After all, their permission is required.

Even when you are entitled to have days off!

Slide 5 - Diapositive

Ask sooner than later
Your request is more likely to be approved if you don’t wait until the last minute to make your request. Some companies have policies requiring a minimum amount of notice, while others do not. Give your manager as much time as possible to arrange the work schedule in your absence.

This, as well as offering flexibility and cooperation (for example offering to work late in advance of your time off), is highly appreciated by companies and might help in your favor.

Slide 6 - Diapositive

Provide assurance
When making your request, you can mention that you planned your vacation in such a manner that it will not affect your team, your current project(s), and that you’re available to answer questions while you’re away.

Slide 7 - Diapositive

Line up help
Make it easy for your manager by possibly lining up coworkers who are willing to do your work while you’re out. Check with others in advance to make sure your request doesn’t conflict with someone else’s time-off request.

If you relieve headache and work off of your manager/employer, you're likely to receive appreciation or even better, a superior position. 

Slide 8 - Diapositive

Ask for time off - practice
What: you're going to ask for time off
How: via e-mail, to: Arslan.mborijnland@gmail.com
Help: use the tips you've just learned and your own knowledge. Check your grammar & spelling before you send your e-mail!
Time: 10 mins
Result: you'll have learned how to ask for time off via an e-mail 
Done? = help your colleague (classmate) if he needs help

Slide 9 - Diapositive

The e-mail from your manager after you've sent your time off e-mail
Dear [name],

Thank you for your e-mail.
Our company protocol is that every employee must fill in the 'employee time off request form' and use this to request time off.
Enclosed you will find the form.

Kind regards,

Manager

Slide 10 - Diapositive

What do you do when your time off request is denied and what if it's accepted?
2 questions = 2 answers!

Slide 11 - Question ouverte

Your manager returned your time off request form to you...
Dear [name],

Attached in this e-mail your time off request form.

Kind regards,

Manager

Slide 12 - Diapositive

Your request is either denied or accepted, reply to your manager's answer.

Slide 13 - Question ouverte