Digital Literacy - Session 4 - Managing and Storing Digital Information

• Computing
• Further Education (Key Stage 5)

Digital Literacy

Managing and Storing Digital Information

Aims for this session:

A.C 2.2 

• Illustrate effective management, storage, and sharing of digital information.
• Understand safe and secure storage on Teams and OneDrive

Understand the importance of managing digital information safely and securely.

Illustrate how to store and share data securely using Microsoft Teams and OneDrive.

Practise securely storing and sharing files on Teams and OneDrive.

What we will cover today

How confident are you with managing files online?

Where do you store your online files?

The Importance of Managing Digital Information

Protects Confidential Information: 

In trades like bricklaying, mechanics, and joinery, businesses often handle sensitive data such as customer details, project plans, and contracts. Ensuring this information is stored securely helps protect client confidentiality and builds trust.

The Importance of Managing Digital Information

Protects Confidential Information: 

In trades like bricklaying, mechanics, and joinery, businesses often handle sensitive data such as customer details, project plans, and contracts. Ensuring this information is stored securely helps protect client confidentiality and builds trust.

Prevents Data Loss: 

Storing files securely using platforms like OneDrive reduces the risk of losing important project files due to hardware failure, accidental deletion, or cyberattacks.

The Importance of Managing Digital Information

Protects Confidential Information: 

In trades like bricklaying, mechanics, and joinery, businesses often handle sensitive data such as customer details, project plans, and contracts. Ensuring this information is stored securely helps protect client confidentiality and builds trust.

Prevents Data Loss: 

Storing files securely using platforms like OneDrive reduces the risk of losing important project files due to hardware failure, accidental deletion, or cyberattacks.

Ensures Compliance with Regulations: 

Many industries, including construction and automotive, must comply with data protection laws like GDPR. Properly managing digital information helps ensure compliance, avoiding potential fines or legal issues.

The Importance of Managing Digital Information

Protects Confidential Information: 

In trades like bricklaying, mechanics, and joinery, businesses often handle sensitive data such as customer details, project plans, and contracts. Ensuring this information is stored securely helps protect client confidentiality and builds trust.

Prevents Data Loss: 

Storing files securely using platforms like OneDrive reduces the risk of losing important project files due to hardware failure, accidental deletion, or cyberattacks.

Ensures Compliance with Regulations: 

Many industries, including construction and automotive, must comply with data protection laws like GDPR. Properly managing digital information helps ensure compliance, avoiding potential fines or legal issues.

Facilitates Efficient Collaboration:

Using tools like Teams to securely share information with team members allows for seamless communication and project management while controlling who has access to sensitive data.

The Importance of Managing Digital Information

Protects Confidential Information: 

In trades like bricklaying, mechanics, and joinery, businesses often handle sensitive data such as customer details, project plans, and contracts. Ensuring this information is stored securely helps protect client confidentiality and builds trust.

Prevents Data Loss: 

Storing files securely using platforms like OneDrive reduces the risk of losing important project files due to hardware failure, accidental deletion, or cyberattacks.

Ensures Compliance with Regulations: 

Many industries, including construction and automotive, must comply with data protection laws like GDPR. Properly managing digital information helps ensure compliance, avoiding potential fines or legal issues.

Facilitates Efficient Collaboration:

Using tools like Teams to securely share information with team members allows for seamless communication and project management while controlling who has access to sensitive data.

Reduces the Risk of Cyber Threats: 

Hackers often target unsecured data, which can result in financial losses or damage to a company's reputation. Secure management practices help mitigate these risks.

Storing Data on MS Teams

Data Storage

Chat and Conversations: - Stored in Exchange Online mailboxes. 

Files: -Stored in the SharePoint document library

Meeting Recordings: - Stored in OneDrive

Data Sharing

- Shared files and content are accessible directly through Teams, with permissions managed by SharePoint and OneDrive.

- Collaborate in real time using Microsoft Office apps like Word, etc within Teams.

Security and Compliance

Encryption: - Data is encrypted in transit

Access Controls: - Role-based access and policies ensure users only access what they’re authorised to.

Integration with Microsoft 365 Tools

- SharePoint - For file collaboration and storage.

- Exchange - For calendar, meetings, and chat-related data.

Activity

Q5. Go to the Library

- Open Microsoft Word and use the template 'Weekly Homework Schedule'

- Fill in the basic details (Name, Subject you need to study for, month)

- Save the file (You will be coming back to use this document for another piece of work)

- Save the Document in your own One-Drive (Create a folder called T Skills) and take a screenshot - I will demonstrate this now

- Upload a copy of the document to your MS Teams Folder along with the Screenshot of the file in your One-Drive

- Send me a direct message on Teams to let me know you have completed the task.

In this session:

A.C 2.2 

• Illustrate effective management, storage, and sharing of digital information.
• Understand safe and secure storage on Teams and OneDrive