Using Word Processing Software - Day 1

• Business Admin
• Further Education (Key Stage 5)

Using Word Processing Software

Day 1

Aims

• What is Word Processing Software
• Use Word Processing Software to create a poster
• Use Word Processing Software to create a business card

What is Word Processing Software

Word processing software is a type of application software designed to create, edit, format, and print textual documents. 

It provides users with various tools and features to enhance their writing and document preparation.

Key Features

• Text Editing: Basic functions like typing, deleting, copying, cutting, and pasting text.
  
• Formatting: Options to change font types, sizes, colours, and styles (bold, italic, underline).
  
• Layout: Tools to adjust the alignment, line spacing, and indentation of text, as well as to create lists and manage paragraph styles.
  
• Page Setup: Settings for margins, orientation (portrait or landscape), and paper size.
  
• Templates: Pre-designed document formats for different types of documents like letters, resumes, reports, and brochures.

Key Features

• Spell Check and Grammar Check: Tools to identify and correct spelling errors and grammatical mistakes.
  
• Tables and Charts: Insertion and customisation of tables and charts to organise and present data.
  
• Images and Graphics: Ability to insert, resize, and format images, illustrations, and other graphical elements.
  
• Hyperlinks: Insertion of hyperlinks to other documents, web pages, or email addresses.
  
• Collaboration: Features for tracking changes, adding comments, and sharing documents for collaborative editing.
  
• Export and Compatibility: Saving documents in various formats such as .doc, .docx, .pdf, .txt, and others, ensuring compatibility with other software and devices.

What type of information can you put on a document?

Workbook Activity

Q1. Identify 5 types of information required in a range of documents. (AC 1.1)

Word Processing Software Applications

Comprehensive suite of tools for text formatting, templates, editing, collaboration, integration with other MS Office applications (Excel, PowerPoint), and extensive file format support.

MS Word

Google Docs

Apple Pages

Real-time collaboration, cloud storage (Google Drive), automatic saving, easy sharing, integration with Google Workspace apps (Sheets, Slides), and a range of add-ons.

User-friendly interface, beautiful templates, seamless integration with Apple ecosystem, collaboration tools, and compatibility with Microsoft Word files.

Activity

Ex1. Design an eye catching poster for an upcoming dance

Include:

• Date
• Time
• Venue
• Theme (Black Tie/Fancy Dress/60's Night etc
• Price of Admission

Activity

Ex2. Use a pre-existing template to create a business card for the following company

Include:

• Ms Anna Metcalfe
  
• 90 Telford Street, East Grinstead, Durham, DG8 7XL
• Mobile: [phone]
• Email: anna@metcalfe_industries.eu
  
• Website: www.metcalfe_industries.eu

Combining and merging information from other software documents or sources into Microsoft Word is a common practice for creating comprehensive and well-organised documents. 

To effectively combine information, first gather all relevant documents and identify the key sections or data to be included. Use the "Insert" tab in Microsoft Word to embed different types of content, such as tables from Excel, images, or charts from PowerPoint. 

Additionally, use the "Object" feature to embed entire files, preserving their original formatting. It's essential to ensure consistency in formatting by applying Word’s style tools to maintain a unified look throughout the document. 

Combining and Merging Documents

Combining and Merging Documents

Workbook Activity

Q4. Write a paragraph on how and when to combine and merge information from other software documents or sources 

Editing Tools

Microsoft Word offers a variety of powerful editing tools to help users create polished and professional documents. Here are some of the key editing tools available:

• Styles: Apply consistent formatting throughout the document using predefined styles for headings, paragraphs, and other text elements.
• Font and Paragraph Formatting: Adjust font type, size, colour, and paragraph alignment, spacing, and indentation.
• Page Layout: Control margins, orientation, and page size to improve the overall appearance of the document.
• Headers and Footers: Insert and edit headers and footers to include page numbers, dates, and other relevant information.

Workbook Activity

Q5. Provide 3 examples of tools that can be used to edit documents. (AC 1.5)

Today

• We learned what is Word Processing Software
• Used Word Processing Software to create a poster
• Used Word Processing Software to create a business card