Using Office Equipment and Systems - Day 2

Using Office Equipment and Systems
Michael Bradley
Day 2
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Slide 1: Tekstslide
Business AdminHigher Education (non-degree)

In deze les zit 17 slide, met interactieve quiz en tekstslide.

time-iconLesduur is: 60 min

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Using Office Equipment and Systems
Michael Bradley
Day 2

Slide 1 - Tekstslide

Aims
  • Know the functions of office equipment and systems.
  • Be able to use office equipment.
  • Be able to process, retrieve and archive information.




Slide 2 - Tekstslide

Today's Focus
We will concentrate on using office equipment and systems. 

This will be through hands-on time with different systems and pieces of equipment.

Slide 3 - Tekstslide

AppsNI Template
Outlook

Slide 4 - Tekstslide

MS Outlook
Microsoft Outlook is an email client and personal information manager. It has several key functions, including:

  • Email Management: Sending, receiving, and organising emails.
  • Calendar Integration: Scheduling meetings, appointments, and events.
  • Task Management: Creating tasks and setting reminders.
  • Contact Management: Managing contact lists and distribution groups.
  • Collaboration: Integrating with other Microsoft tools, such as Teams and OneDrive, for enhanced productivity.

Slide 5 - Tekstslide

Workbook Activity
Q4. Operate an electronic diary for business purposes.

Please see the handout - Input these details in your own calendar. I will show you some basic operations to begin with.

Slide 6 - Tekstslide

Workbook Activity
Now we will make amendments
  1. Move Health & Safety Inspection on the 12th to the following day at the same time.
  2. Change time of Dental appointment on 3rd to 4.45pm
  3. On 5th, add meeting with Marketing staff at 10am

Slide 7 - Tekstslide

Workbook Activity
Please screenshot a copy of your calendar and paste in the area available in Question 4.

Slide 8 - Tekstslide

AppsNI Template
Printing

Slide 9 - Tekstslide

Printer
Printers are devices used to produce physical copies of digital documents. Their main functions include:

  • Printing Documents: Creating hard copies of text, images, or other content from a digital source.
  • Colour and Black-and-White Printing: Offering options for both monochrome and colour printing.
  • Duplex Printing: Printing on both sides of the paper to save resources.
  • High-Quality Printing: Providing various print qualities, from draft to high-resolution.

Slide 10 - Tekstslide

Activity
You should have Question 1, 2 and 4 completed.
Please print your workbook.

Once completed, we will store and archive your workbook. This will be both electronic and in paper.

Slide 11 - Tekstslide

AppsNI Template
MS Teams

Slide 12 - Tekstslide

MS Teams
Microsoft Teams is a collaborative platform designed for teamwork and communication. It offers a wide range of functions, including:

  • Team Communication: Facilitating chat-based communication among team members.
  • Video Conferencing: Hosting virtual meetings and video calls.
  • File Sharing: Sharing documents and collaborating on them in real-time.
  • Integration with Other Apps: Integrating with other Microsoft and third-party applications to enhance productivity.

Slide 13 - Tekstslide

Workbook Activity
Q5. Demonstrate the use of telephone system to communicate with others for business.

Slide 14 - Tekstslide

Today
  • We explored the functions of office equipment and systems.
  • Started to use office equipment and systems.



Slide 15 - Tekstslide

Do you have any questions?

Slide 16 - Tekstslide

How confident are you currently feeling about using office equipment and systems?
😒🙁😐🙂😃

Slide 17 - Poll