Lesson 3 Term 4: English 2

• Communicatie
• HBO
• Studiejaar 2

English 2

Term 4 | 2021

Lesson 3: Write a business English E-mail

What we will do today

• Learn tips + phrases needed for writing a business E-mail
• Complete practice exercises
• Check in on our progress/look at where we are going
• Work on the next writing assignment

Video lesson: 

First half 0:42-8:02 top 3 tips; second half 8:02-14:50 key phrases/structure

Top 3 tips to remember

Watch 0:42-8:02 of the video on the next slide.

0

What is the most important thing to remember when writing a business English E-mail?

What was tip number 1?

1. be specific
2. keep it short
3. mind your words
4. be creative

Why is it important to keep your E-mail short/to the point?

What was tip number 2?

1. mind your words
2. be creative
3. include attachments
4. be specific

Why is it important to be specific & how can you be specific?

What was tip 3?

1. mind your words
2. include attachments
3. be creative
4. make small talk

What should you keep in mind when "minding" your words?

Informal vs formal

Match the informal phrase to the formal phrase on the next slide

1. What do you need?	A. Unfortunately, I won't be able to attend the meeting.
2. Sorry, I can't make it.	B. Please accept my apologies for...
3. I promise.	C. I would be grateful...
4. I'm really sorry about.	D. Please let us know your requirements.
5. Please...	E. With reference to...
6. Don't forget...	F. I can assure you that...
7. Re	G. We would like to remind you...

Create a subject line

Read the Email and select a subject

Email example

Subject:

Dear Michael,

Re you last email, we are in the process of arranging the meeting scheduled for May 14th, but there are still a few details I need from you. Do you want me to book hotel accommodation for you - or will you sort it out on your end? Also, can you send us something about the project you worked on last year? It would be helpful to have before the meeting. Please send a copy of any relevant reports.

 Regards, Monica

What subject line do you suggest?

Email example subjects

Subject:  Meeting May 14th

Subject: Questions for you: May 14 meeting

Beginnings & Endings

Match the beginning to the right ending

A. I am writing with regard to your recent email. We regret to inform you that there are no double rooms available for the nights you require.	1. Should you need any further information about room availability, we will be happy to assist you.
B. I've just heard about the Paris contract. It's fantastic news - you worked really hard and deserve this success.	2. I think this is just the beginning of our work in the French market.

Sentence building

Simple sentence order follows subject + verb + object

This report will analyze our current marketing strategy.

Practice

Rewrite the following sentences in the right order.

I am writing / your offices in Moscow / to let you know / next month / I am coming to visit / that

to consult with you / I will take the opportunity / about our strategic plan / for Eastern Europe, / which / for some time / we have been working on

Email structure

What comes first, in the middle and last?

Place the lines below in the correct order

I am writing to thank you 1

The meetings were very productive, and I 4

As well as the business side of things, 7

The next time that you are in Munich 11

Please give my regards 13

it was a great pleasure to meet them all 15

during my recent trip to Paris. __

I really appreciated the time you took __

am sure that they lay the basis for __

to show me Notre Dame, and __

for your hospitality __

the wonderful meal that we had afterwards __

a good long-term business relationship. __

it will be my pleasure to return your kindness. __

to your colleagues in the Paris office, __

Answer (Email)

I am writing to thank you for your hospitality during my recent trip to Paris. the meetings were very productive, and I am sure that they lay the basis for a good long-term business relationship. 

As well as the business side of the things, I really appreciated the time you took to show me Notre Dame, and the wonderful meal that we had afterwards. The next time that you are in Munich it will be my pleasure to return your kindness. 

Please give my regards to your colleagues in the Paris office, it was a great pleasure to meet them all.

Video lesson part 2

Phrases + structure (start at 8.02 & watch until ca. 14.50)

Take 1 minute to type everything you remember from part 2 of the video: phrases learned/information about the structure.

Review

Review

What you have completed already:

1. blog

2. travel article

3. introduction to research proposal

What you still need to do:

1. business Email (due before the next lesson on Teams)

2. advice chapter (summative)

3. vlog (summative)

Group task

Break up into your project groups now and brainstorm who each member can write their business English Email to. It must be in English, so try to find appropriate international businesses or professionals to contact in your destination city/begin writing your Email. 

Come back to the general room at ___.

Have a lovely May break!