Writing a formal email

• Engels
• Middelbare school
• havo
• Leerjaar 1

formal email

Difference between email & snail mail

Difference & advantage

• Send messages instantly   >  Mail arrives after 2-3 days
•  Access  anywhere                        >             Fixed physical address
• Free with internet connection  >         Cost of a stamp
• Send emails to large numbers of people at once
• More than just text: share pictures and other files

Writing a formal email

• Formal email or letter means you are writing to a company,an  institution or person you don not know
• An email has 5 main parts:
• header, salutation, body, closing sentence, name
• 1. header > From : who sent you an email,  To : the email address you are sending the email to                          Sent: date /specific time   Subject: what your email is about.Subject: what your                                 email is about        
•   2. Salutation >  Start  your email with Dear Sir/ MadamGoodmorning,

Writing a formal email

• 3. Body >In the body you write your message. This could be about a number of topics; asking                       questions, book a room, file a complaint.
• 4.Closing sentence >  I hope to hear from you 
• 5. Closing + your name
• Regards,  / Best regards,

Writing a  formal email

Always proofread your email and check:

Is there a clear and specific subject ?

Have you entered the email address to the person you are writing to?

Salutation

Closing sentence 

Proper ending

Does each sentence start with a capital? 

Punctuation 

Have you covered all topics you want to write about?

Correct spelling

What do we find in the header of an email?

1. email address, subject
2. own email address date, subject
3. email address,subject, cc,
4. subject, date

How do you start an formal email?

1. Dear Sir / Madam
2. Dear + name
3. Hi, hello
4. If you know a name Dear mr /mrs

An email can be sent to more people than one.

1. Yes
2. No
3. I don't know
4. Only two persons at the time

Writing a formal email could be to a/my

1. cousin
2. company
3. grandparents
4. teacher

Emojis are allowed in a formal email

1. Yes
2. Sometimes
3. No
4. Only if there is a name