email to confirm an appointment

email to confirm an appointment

Hoe vonden jullie je inzet vorige les?

Afspraken

Alles wat niet met school te maken heeft blijft buiten de les.Wil je dit delen kan dit later

Tijdens de les is het stil en als ik iets wil zeggen steek ik mijn hand op.

We blijven zitten op onze plek.

We blijven van elkaar af en maken geen lelijke opmerkingen.

We hebben RESPECT voor elkaar en de docent.

We accepteren een NEE.

Aan het einde van de les:

 kan ik in het Engels een e-mail schrijven om een afspraak te bevestigen.

Confirm an appointment

- Minder No-Shows en annuleringen 

- Geeft de mogelijkheid om de afspraak opnieuw in te plannen (als er iets tussenkomt).

- Geeft je een herinnering

example email

Dear Ms Claret,

Thank you for your email.

I am writing to confirm your appointment with our HR manager, Mrs Sofia Aronov.

Your appointment will take place at 3 p.m. on Thursday 14 March at our Astana offices in Emerald Towers.

When you arrive, please go to the reception on the 26th floor and ask for me. I will take you to Mrs Aronov's office.

We look forward to meeting you soon.

Best regards,

Arina Marat

HR Assistant

True or False

1.  We don’t know if Jane is married or not.

2. Jane will have an appointment with Sofia

3. The appointment is at 3 p.m. on Tuesday 12 March.

4. After she arrives, Jane should go to the reception first.

5. If you write to someone for the first time about a possible new job, you

should start your email with Hi!

6. When you write an email to ask for information, you can start with I’m

writing to ask for some information about …

7. It is correct to say I look forward to meet you soon

8. Only use Kind regards with people you know well.

True or False

1. True                     We don’t know if Jane is married or not.

2. True                   Jane will have an appointment with Sofia

3. False                  The appointment is at 3 p.m. on Tuesday 12 March.

4. True                    After she arrives, Jane should go to the reception first.

5. False                  If you write to someone for the first time about a possible new job, you

                                  should start your email with Hi!

6. True                    When you write an email to ask for information, you can start with I’m

                                  writing to ask for some information about …

7. False                   It is correct to say I look forward to meet you soon

8. False                   Only use Kind regards with people you know well.

Tips:

0. If you don't know the person's name: use Dear Sir/Madam

1. If you don’t know the person well, start your email with Dear + the person’s name. 

2. For women, use Ms + surname (unless you know they prefer to use Miss or Mrs)

3. Say thank you if you are replying to their email.

4. At the start of your email, say why you are writing: I’m writing to + verb +… .

5. Write the day (Thursday), date (14 March) and place (our Astana offices in the Emerald Towers) clearly.

6. Explain clearly what they should do when they arrive for the appointment.

7. At the end of your email, you can say I/We look forward to meeting/hearing from/seeing you soon.

8. Use Kind regards and sign off with your name (and your job title).

Confirming the Appointment

“I am writing to confirm our appointment on [date] at [time].”

“This email is to confirm that our meeting is scheduled for [date] at [time].”

“I would like to confirm our upcoming appointment on [date] at [time].”

Expressing Interest/Thanks

“Thank you for the opportunity to meet and discuss…”

“I appreciate the chance to connect and look forward to our conversation.”

“I’m looking forward to our meeting and discussing [topic/agenda] further.”

Confirming Details

“Please let me know if there is anything specific you would like to discuss.”

“Could you please confirm the location/venue, or if there are any materials I should prepare?”

“Just to confirm, the meeting will take place at [location/platform, e.g., Zoom, Google Meet, etc.].”

Requesting Additional Information (if needed)

“If you have any documents or materials you would like me to review in advance, please feel free to send them.”

“Let me know if you would like to add anything to the agenda.”

Closing the Email

“Thank you once again, and I look forward to our meeting.”

“I appreciate your time, and I’m looking forward to our conversation.”

“Looking forward to connecting on [day of the week].”

Hoe begin je?

Hoe sluit je af?

Kind regards

Je naam

Let's get started!

Schrijf een email naar iemand  om een afspraak te bevestigen. Zorg dat je de locatie ook doorgeeft waar de persoon moet melden.

Durf vragen te stellen, dat is slim!

De leraar wijst willekeurig naar een foto en stelt de volgende vraag: Look at these pictures, what do you reeber from last week?

See you next week!