Wk. 2 (2): Learning aim A1 - Factors needed when organising an event

• Engels
• MBO
• Studiejaar 1

Lesson structure

1. Recap previous class

2. Check Learning hub

3. Lecture (10 minutes):

• Legal requirements
• Organisational procedures

4. Visit Deltion Discover (30 minutes + assignment)

5. Prepare for next class (guest speaker)

7 elements of events organisation

Describe the difference between a venue and location

What kind of facilities would you expect at the event:
Het grote Sinterklaasfeest
(venue: Kasteel Muiderslot)

Factors needed when organising an event

Legal requirements (p.4.13)

Organisational procedures (p.4.16)

-limitations

-risk assessment

-security procedures

Legal requirements

Contractual

Health and safety

Age restrictions

Licensing

Consumer protection

Contractual

Contracts regarding the supply of goods (e.g. outside catering)

Contracts between attendee and organiser (bigger event)

Contract regarding the venue

Health and safety (1)

Everyone needs to be kept safe (organisers/attendees)

How to meet health and safety requirements -> contact:

- police, fire, ambulance

- Environmental health/food standards agency

- highways

- local authority licensing teams (licenses, permits, registrations)

Venues must have: public liability insurance

General terms and conditions for attendees

https:

Health and safety (2)

Other legal requirements:

- age restrictions (show ID, children < 16 not in packed crowds) 

- licensing (amplified music - to make it louder; the number of attendees)

- consumer protection (in NL: consumentenrecht - offers consumer protection)

Organisational procedures (p.4.16-4.17)

Limitations – what are your levels of authority ? The bigger the event, the more levels of authority.

Risk assessment - to prevent 'accidents' 

Hazard identified - people at risk - likelihood-severity-controls

Security procedures

-> what happens in case of emergency

-> in case celebrety visits the event

-> looking after valuable materials and equipment/items

Deltion Discover + assignment

1. Work in pairs

2. Visit Deltion discover (30 minutes)

3. Investigate legal requirements of this event (real or fictional)

Write/type a report (individually) about your visit and mention:

- Deltion discover - 150-200 words

- describe and explain 3 legal requirements of this event 50-100 words

- Write your report in well constructed, complete sentences

- Mention your names on your report, only 1 student has to hand in the report

Hand in today via Teams (diferent date than planner)

Guest lecture 

Who/what?

Prepare 2 questions

You might be addressed to pose a question to the guest speaker

Homework

1. Prepare a question for our guest speaker

2. Start working on your research (deadline Fri 9 December)

Learning aim A (Assignment 1 - Teams)

3. Study: p. 4.17 - 4.25 (Skills of an event organiser)