Mastering Small Event Management

• Event Management
• Further Education (Key Stage 5)

Learning Objective

At the end of the lesson, you will be able to summarise the roles and skills required to effectively manage a small event.

What is an event?

Slide 1: Introduction

Welcome to the lesson on managing small events! In this lesson, we will explore the various roles and skills needed to successfully organize and execute a small event.

Slide 2: Event Manager

The event manager is responsible for overall planning, coordination, and execution of the event. They oversee all aspects, from budgeting to logistics.

Slide 3: Event Planner

Event planners focus on the logistical details of the event, such as venue selection, vendor management, and scheduling.

Slide 4: Marketing and Promotion

Marketing and promotion professionals handle advertising, social media campaigns, and public relations to attract attendees and create buzz around the event.

Slide 5: Budgeting and Finance

Budgeting and finance experts manage the financial aspects of the event, including creating budgets, tracking expenses, and securing sponsorships.

Slide 6: On-Site Coordinator

On-site coordinators ensure smooth operations during the event. They handle logistics, troubleshoot issues, and coordinate with staff and vendors.

Slide 7: Communication and Networking

Effective communication and networking skills are crucial for managing a small event. This includes liaising with stakeholders, clients, and attendees.

Slide 8: Problem-Solving

Event managers must be adept at problem-solving to handle unexpected challenges that may arise during the event. Quick thinking is essential.

Slide 9: Time Management

Time management is vital in event management. Event managers must plan and execute tasks efficiently, adhering to timelines and deadlines.

Slide 10: Negotiation

Negotiation skills come into play when dealing with vendors, sponsors, and other stakeholders to secure favorable contracts and partnerships.

Slide 11: Decision Making

Event managers often face critical decisions that can impact the success of the event. Strong decision-making skills are essential in such scenarios.

Slide 12: Slide Interaction - True or False?

True or False: Event managers are not involved in budgeting and finance.

Slide 13: Slide Interaction - Multiple Choice

Which role is responsible for handling social media campaigns and public relations?

Slide 14: Slide Interaction - Matching

Match the role with the corresponding responsibility:
1. Event Planner
2. On-Site Coordinator
3. Marketing and Promotion

a. Troubleshoot issues during the event
b. Handle venue selection and scheduling
c. Create advertising campaigns

Slide 15: Slide Interaction - Fill in the Blank

Effective ____________ skills are crucial for managing a small event.

Slide 16: Slide Interaction - Drag and Drop

Drag and drop the skills on the correct roles:

Skills: Problem-Solving, Time Management, Communication and Networking

Roles: Event Manager, On-Site Coordinator, Marketing and Promotion

Slide 17: Real-Life Examples

Share real-life examples of small events and discuss the roles and skills that would be required to effectively manage them.

Slide 18: Case Study

Present a case study of a small event and ask students to identify the roles and skills needed to manage it effectively. Discuss their responses as a class.

Slide 19: Summary

Summarize the main points covered in the lesson, emphasizing the key roles and skills required to effectively manage a small event.

Slide 20: Q&A and Conclusion

Open the floor for any questions students may have. Conclude the lesson by reiterating the importance of mastering the roles and skills discussed.

Write down 3 things you learned in this lesson.

Have students enter three things they learned in this lesson. With this they can indicate their own learning efficiency of this lesson.

Write down 2 things you want to know more about.

Here, students enter two things they would like to know more about. This not only increases involvement, but also gives them more ownership.

Ask 1 question about something you haven't quite understood yet.

The students indicate here (in question form) with which part of the material they still have difficulty. For the teacher, this not only provides insight into the extent to which the students understand/master the material, but also a good starting point for the next lesson.