Professional Email Writing in English

Professional Email Writing in English

Learning Objective

At the end of the lesson, you will be able to write a formal email in English.

Introduce the learning objective and explain what the students will be able to do by the end of the lesson.

What do you already know about writing a formal email in English?

Formal Email Structure

Subject line, Salutation, Introduction, Body, Closing, Signature

Explain the structure of a formal email and give examples of each part.

Subject Line

Short and specific, summarizes the content of the email

Explain the importance of a clear and concise subject line and provide examples.

Salutation

Use a formal greeting such as 'Dear' followed by the recipient's name and title

Explain the proper way to address the recipient in a formal email and give examples.

Introduction

Introduce yourself and state the purpose of the email

Explain the importance of a clear and concise introduction and provide examples.

Body

Provide information or request in a clear and organized manner

Explain the importance of clear and concise language in the body of the email and provide examples.

Closing

Use a formal closing such as 'Sincerely' followed by your name and contact information

Explain the proper way to close a formal email and give examples.

Practice

Write a formal email to a professor requesting an extension on an assignment

Provide a prompt for students to practice writing a formal email in class or for homework. Provide feedback on their writing.

Write down 3 things you learned in this lesson.

Have students enter three things they learned in this lesson. With this they can indicate their own learning efficiency of this lesson.

Write down 2 things you want to know more about.

Here, students enter two things they would like to know more about. This not only increases involvement, but also gives them more ownership.

Ask 1 question about something you haven't quite understood yet.

The students indicate here (in question form) with which part of the material they still have difficulty. For the teacher, this not only provides insight into the extent to which the students understand/master the material, but also a good starting point for the next lesson.