DL3 - Emails

• Computing
• Lower Secondary (Key Stage 3)

Y7 Digital Literacy

Emails

What is an email?

Email

A message distributed by electronic means

To one or more recipients

Equivalent of a letter

Email Structure

Do you know the structure of a formal email?

Subject

Message Body

sign off

Salutation

concluding sentence

Introduction

Recipent address

DO

• Have a clear Subject
• Have a professional salutation (not hey, yo, hiya etc)
• Proofread your email before you send it 
• Use it as you would use a letter

DON'T

• Treat email like social media messaging !
•  write too much.  Be precise and brief
• Use slang/humour as it can be lost in reading

Other considerations

When you know the person:

• Either first name or 
• Ms or Mr using surname  (do not use Mrs or Miss)
• Start your message with a positive (eg I hope you are well)

When you don't know them:

• Use Dear All
• Start the email with who you are (My name is.....)

Let's look at your email

Using Office 365 - Outlook

TEACHER DEMO of composing an email
USE professional standards

TASK

You are going to write a formal email to a teacher at Garibaldi about a great lesson you have had

You should include:

• A precise subject 
• A formal salutation (eg Dear Mr Smith or Ms Smith)
• An introduction
• The message body itself
• And finally a signoff

EXAMPLE

Your Turn

Email a teacher that did a great lesson this term

You should include:

• A precise subject (grab their attention)
• A formal salutation (eg Dear Mr Smith or Ms Smith)
  
• An introduction (you know them so say a nice greeting)
• The message body itself (talk about the great lesson you had)
• And finally a signoff

DO NOT send the email yet - just write it

PEER PROOFREADING

• Swap with the person next to you
• Proof read their email
• Check it has all the elements needed
• Check and correct mistakes

SEND!

STUDENT SUMMARY

What have we learnt today?

Screenshot and evidence

We would like to take your email as a form of student voice

To do this you need to screenshot, paste and print this.

Try:

• Press windows key+Shift+s
• drag around the email
• Open MS Word
• Paste
• Print (pick GAR-RicohMono)
• Login to printer as you would a computer and release print