Letter/ e-mail writing A2

• Engels
• MBO
• Studiejaar 2

Writing A2, common mistakes

1. Remember to ALWAYS capitalize 'I'!!
2. Names of geographical locations, people, days, months, seasons, all start with a capital letter. 
3. Sentences start with a capital letter and end with a full stop.
4. 'And' combines sentences, but doesn't start them.
5. No contractions (gonna, wanna, etc.)
6. Double check the assignment (word count + bulletpoints)

Email

To, cc, bcc, subject:

-To: email address of the receiver

-CC: abbreviation for “Carbon Copy” – people who need to receive a copy of the email.

– BCC: abbreviation for “Blind Carbon Copy” – people who should also receive a cope of the email. However, others cannot see it is send to this person.

– Subject: what is your email about?

Salutations in emails

Informal: Hi/Hello + first name

Formal: 

Dear + title (Mr, Mrs, Miss, Sir/Madam …) + last name (if known) 

Meneer-> Mr.

Mevrouw -> Ms. (neutral)

Mevrouw -> Mrs. (married)

Mevrouw -> Miss. (unmarried)

Receiver of email unknown

No last name known -> Dear Sir or Dear Madam 

No last name nor gender known -> Dear Sir/Madam 

Introduction formal email

Thank you for your email of [date]

I apologize for not getting in contact with you before now.

Your name was given to me by ...

In reply to your email ...

Further to our telephone conversation ...

I refer to our recent telephone conversation about …

I am writing with regard to ...

Thank you for your email of [date] Bedankt voor uw mail van [datum]

I apologize for not getting in contact with you before now Het spijt mij dat ik niet eerder contact heb opgenomen.

Your name was given to me by … Ik heb uw naam ontvangen van …

Further to your last email … In navolging van uw laatste mail …

In reply to your email Als antwoord op uw mail

Further to our telephone conversation … In navolging van ons telefoongesprek …

I refer to our recent telephone conversation about … Ik verwijs naar ons recent telefoongesprek over…

I am writing in connection Ik schrijf u naar aanleiding van

I am writing with regard to Ik schrijf u met betrekking tot

Useful sentences email

I hope this answers your questions. 

I would like to confirm ... 

If you wish I would be happy to … 

Could you give me more information about ...

I would like to know whether ...

As requested I'm sending you the file as an attachment.

Thank you in advance for your help in this matter.

I wonder if you could... Ik vraag mij af of jij kan

I hope this answers your questions.... Ik hoop dat dit uw vragen beantwoord.

I’d like to confirm... Ik kan bevestigen dat

Thank you for your kind invitation... Bedankt voor uw uitnodiging.

If you wish I would be happy to… Indien gewenst zou ik met veel plezier…

Could you give me more information about Kan u mij meer informatie bezorgen over

I’m interested in Ik ben geïnteresseerd in

I’m writing to let you know that Ik schrijf u om te laten weten dat

We are able to confirm that We kunnen u bevestigen dat

I am delighted to tell you that Ik ben blij u te melden dat

I would like to know whether Ik zou graag weten of

I would like to invite you to Ik zou u graag willen uitnodigen voor

Thank you for your invitation Bedankt voor uw uitnodiging

Please find attached In bijlage vindt u

As requested I'm sending you the file as an attachment Zoals gevraagd stuur ik u het bestand in bijlage.

I will contact you again shortly Ik laat u zo snel mogelijk iets weten

Thank you in advance for your help in this matter Ik dank u alvast voor uw help in dit dossier.

Closing email

Do not hesitate to contact us again if your require any further information.

Please feel free to contact me if you have any questions.

I’m looking forward to ...

Do not hesitate to contact us again if your require any further information Twijfel niet om ons te contacten indien u verdere informatie wenst.

Please feel free to contact me if you have any questions
U mag mij contacteren in geval van verdure vragen.

I’m looking forward to- Ik kijk uit naar

I'm looking forward to hear from you- Ik kijk er naar uit van u te horen.

I’m looking forward to meet you Ik kijk er naar uit u te ontmoeten.

Signing email

Yours sincerely -hoogachtend (formal, name is known)

Yours faithfully -hoogachtend  (formal, name is unkown)

Kind regards -met vriendelijke groeten

Best regards -met vriendelijke groeten

Best wishes -met vriendelijke groeten

Cheers -groeten (informal)

See you soon- tot snel (informal)

All the best- het beste (informal)

Salutation:
unmarried woman

1. Mrs
2. Miss

ALS je de achternaam weet!

Salutation:
neutral

1. Mr
2. Ms
3. Miss
4. Mrs

Salutation:
Name and gender unkown

Signing email:
Formal, name unkown

Yours sincerely

1. formal, name unkown
2. informal
3. formal, name known

hoogachtend

Yours faithfully

1. informal
2. formal, name known
3. formal, name unkown

hoogachtend

Kind regards

1. formal
2. informal

met vriendelijke groeten

Best regards

1. informal
2. formal

met vriendelijke groeten

Best wishes

1. informal
2. formal

met vriendelijke groeten

See you soon

1. formal
2. informal

tot snel

All the best

1. informal
2. formal

het beste

e-mail writing tips

1. The subject line: is usually the first thing someone reads before they decide to open your email. 

2. Start with an appropriate greeting

3. Keep your message short and concise. 

4. Use standard fonts.  

5. Sign your email in the correct way

7. Do a final spelling and grammar check.

When you start an email with 'Dear Sir/Madam', you finish it with

The '@' symbol, is called

The . after the @ in an email address is called

If you don't know if a woman is married or not, you can use

When you start a formal email with 'Dear Mr/Mrs/Miss/Ms + name', you finish it with

The _ symbol, is called

more informal: