Dec 6, NS, Refresher CoC

TODAY'S THEME
Refresher
Integrity
Code of Conduct
Whistleblower Protocol

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This lesson contains 48 slides, with interactive quizzes and text slides.

time-iconLesson duration is: 50 min

Items in this lesson

TODAY'S THEME
Refresher
Integrity
Code of Conduct
Whistleblower Protocol

https://www.lessonup.com/site/nl/ (or just google lessonup)
login with code (bottom left corner)

Slide 1 - Slide

More specific...
What is integrity?
What do you know about the Code of Conduct-quiz
What do you know about the Whistleblower Protocol-quiz

How to go about an ethical dilemma?

Slide 2 - Slide


Write down what integrity is to you

Slide 3 - Open question

Elements of integrity
Honest, transparant, accountable, ethical, correct,
doing the right thing, trustworthy, sincere, respectful, dignity, non-discriminant, law obedient, professional 
"Being whole (complete)"
Integrity as a verb
asking questions, listening, dare to doubt,   choosing,
investigate (yourself), weighing perspectives and interests

Slide 4 - Slide

Programme
Integrity... sort of an answer?

Now:
Code of Conduct-quiz

You play on your device (phone or laptop)

Slide 5 - Slide

The last Code of Conduct of Solidaridad that I signed was in the year
A
2019
B
2020
C
2021
D
before 2019

Slide 6 - Quiz

The Code of Conduct
A
are values and principles
B
are specific rules to adhere to
C
was updated in jan 2021
D
is a personal declaration

Slide 7 - Quiz

Each REC has its own Code of Conduct
A
Yes
B
No

Slide 8 - Quiz

The Code of Conduct is actually called "Staff Code of Conduct" because it does not apply for
A
volunteers
B
independent consultants (zzp)
C
members of the Board (CSB / ISB)
D
none of the above

Slide 9 - Quiz

What is most important according to the Code of Conduct
A
The Code of Conduct!
B
National law
C
Local culture
D
The UN human rights

Slide 10 - Quiz

From the Code of Conduct....

Slide 11 - Slide

The Code of Conduct
forbids smoking tobacco in the office
A
yes
B
not in case of smoking zones and non-disturbance
C
depends on the manager
D
within office hours

Slide 12 - Quiz

Alcohol, drugs, tobacco
I will not work under the influence of alcohol or use, or be in possession of, illegal substances (including drugs) on Solidaridad premises, vehicles, or accommodation. 
I will not smoke tobacco (cigarettes, cigars, and the like) on the premises of Solidaridad. In case one prefers to smoke, this is only allowed if smoking zones are assigned on the premises. Even then one must ensure that co-workers are not disturbed. 

Slide 13 - Slide

Inclusivity ...
A
is not part of the CoC but separate policy
B
includes challenging any form of discrimination
C
includes not being romantically involved with beneficiaries

Slide 14 - Quiz

Inclusvitiy ... (a part) ..
I will not engage in a romantic/sexual relationship with a beneficiary of the activities of Solidaridad. 
 ... I will not have sexual relations with children (defined as under 18 years old), regardless of the local age of consent or majority. Mistaken belief regarding the age of a child is not a defence. 
I will not exchange money, employment, goods, assistance or service for sex, nor for other forms of humiliating, degrading or exploitative behaviour towards the beneficiary population. 

Slide 15 - Slide

Inclusvitiy ...  as well this ..
If I have a romantic and/or sexual relation with a colleague
I will disclose this immediately to the employment contract signing authority (employment). 

I am aware that Solidaridad may decide on some measures, taking circumstances and context into consideration, to ensure unequal power balances are avoided, for the staff involved and for colleagues, and that prescribed division of roles is not compromised. 

Slide 16 - Slide

Gifts from governments, beneficiaries, donors, suppliers etc
A
cannot be accepted by a staff member
B
are accepted if it is a local custom
C
may not value over 40 euros
D
have to be reported to the line manager and shared

Slide 17 - Quiz

Gifts.... 
Even when the giving and acceptance of gifts is normal cultural practice I will reject monetary gifts or inappropriate gifts from governments, beneficiaries, donors, suppliers and other persons, which have been offered to me as a result of my employment with Solidaridad. 

However, if the gifts are a normal cultural practice, I will ensure that such gifts are within the limits with a maximum of a 40 Euro value. I will report any gift to the line management and hand them onto Solidaridad, to be shared with colleagues. 

Slide 18 - Slide

Code of Conduct - 
some highlights
  1. I will refrain from fraud and theft and will report immediately if I witness one of these cases or have strong suspicions that they are taking place. 
  2. I will refrain from seeking tax avoidance in the execution of my job and will point out to my manager if I see (risk of) tax avoidance taking place 
  3. I will ensure that my relationships and behaviour are not exploitative, abusive, or corrupt in any way, and I will not engage in any form of sexual abuse, assault, or exploitation of any persons of any age. 
  4. Develop my moral compass, I will seek consultation with my colleagues, participate in training and moral deliberations. 

Slide 19 - Slide

Where to find the CoC?
https://sites.google.com/solidaridadnetwork.org/intranet/network-services/integrity

Slide 20 - Slide

Questions / remarks?



(next on the programme is quiz on the Whistleblower Protocol)

Slide 21 - Slide

System of integrity

Slide 22 - Slide

System of integrity

Slide 23 - Slide

What is the point of having a Whistleblower Protocol?

Slide 24 - Open question

Whistleblower Protocol
In this Whistleblower protocol we set out 
the ways to “speak up.” 
If you are in some way part of a situation of misconduct, we urge you to speak up. 
You may be a victim, a witness, even a perpetrator. 
As a member of the Solidaridad Network organization, you bear the responsibility to act

Slide 25 - Slide

You witness a clear case of misconduct
(theft of cartridges or discrimination of a co-worker).
What do you do?

Slide 26 - Open question

Solidaridad created an independent role, where you can turn to, if you are in doubt about filing a report on an integrity breach.
This role is
A
with the chair of the ISB
B
the Integrity Advisor
C
the Person of Trust
D
the external Whistleblower organisation

Slide 27 - Quiz

Who is the Person of Trust of the Network Secretariat?

Slide 28 - Open question

You can report a 'breach of integrity' through different channels.
Which is not one of them?
A
Chair of the ISB
B
Integrity Advisor
C
Financial accountant
D
External Whistleblower organisation

Slide 29 - Quiz

Who is the Integrity Advisor of the Network Secretariat?
A
Olof van Praat
B
Monique van de Vijver
C
Arno Schans
D
NS is sharing this with REC Europe

Slide 30 - Quiz

Slide 31 - Slide

Who is the Global Integrity Coordinator?
A
Francisca Hubeek
B
Olof van Praat
C
Erna Wegman and Christina Bletsou
D
Arno Schans

Slide 32 - Quiz

The Global Integrity Coordinator
  • Receives anonymized reports from IA’s for registration, analysis and general reporting at a consolidated network level
  • Receives cases that are escalated from the REC by MD and/or IA, and deals with them in alignment with the ED 
  • Receives (anonymous) report that the External Whistleblowing Organisation (Seehearspeakup) has received and is passing on
  • The GIC disperses these anonymous reports to the right person / level in the integrity system.
  • Coordinates the Integrity Advisors (and Persons of Trust) in the network and builds individual and organisational capacity

Slide 33 - Slide

If a file is reported,
Solidaridad has a zero-tolerance on non-acting
A
True
B
Not true

Slide 34 - Quiz

Once you report you cannot remain anonymous
A
True
B
Not true

Slide 35 - Quiz

Anonymous reporting
  • There are two ways in which an anonymous report are possible: 
  • a direct report to 1. the Integrity Advisor or to  2. the External Whistleblowing Organisation. 
  • However, your identity will only be known to the Integrity Advisor or to the External Whistleblowing Organisation. This is to prevent anyone from easily accusing anyone of anything. 
  • In the reporting and investigation your identity will be protected and you will remain anonymous for others. 
  • Anonymous reports are sometimes more difficult to follow up, please be aware that should it be not possible to resolve the issue without revealing the individual’s identity we may not be able to fully and completely complete the investigation. Therefore, non-anonymous reports are encouraged.

Slide 36 - Slide

False reporting?
  • reporting must be done in good faith. “Good faith” does not mean that an individual has to be right. 
  • not be of a malicious intent and the complainant must have an honest belief that the information provided is truthful. 
  • It is a violation of Solidaridad’s Code of Conduct to fabricate false claims and doing so results in disciplinary measures. 
  • However, no disciplinary measures will be taken against staff reporting a genuine concern that later proves to be mistaken or misguided. 

Slide 37 - Slide

Back to:
System of integrity

Slide 38 - Slide

What is the role of Christina Bletsou in the System of Integrity?

Slide 39 - Open question

Process descriptions in 
"Responding to a report of an integrity breach"

Slide 40 - Slide

Slide 41 - Slide

Again

Slide 42 - Slide

"How to conduct an investigation"

Slide 43 - Slide

Programme
What is integrity?
What do you know about the Code of Conduct-quiz
What do you know about the Whistleblower Protocol-quiz

How to go about an ethical dilemma?

Slide 44 - Slide

System of integrity

Slide 45 - Slide

How to go about ethical dilemma
Example method
1. State the problem as dilemma: yes or no, e.g. "Can I accept this donor?"
2. Who are the stakeholders? (direct, indirect)
3. What rules / laws are relevant?
4. What options are possible based on which arguments?
5. Determine moral choice (often principle arguments above practical/consequence)
6. How do we limit damage for others (see question 2)?
7. Will I really do this (answer 5)? (if not, go back)

Slide 46 - Slide

Tip: https://intointegrity.nl/ 

Online course by Partos and Goede Doelen Nederland

Slide 47 - Slide

End of quiz / presentation
Programme was: 
Refresher
Integrity
Code of Conduct
Whistleblower Protocol

Remarks / questions?

Slide 48 - Slide