Using Office Equipment and Systems - Day 2

• Business Admin
• Higher Education (non-degree)

Using Office Equipment and Systems

Tracey Patterson & Ryan Manning

Aims

• Know the functions of office equipment and systems.
• Be able to use office equipment.
• Be able to process, retrieve and archive information.

Today's Focus

We will concentrate on using office equipment and systems. 

This will be through hands-on time with different systems and pieces of equipment.

AppsNI Template

Outlook

MS Outlook

Microsoft Outlook is an email client and personal information manager. It has several key functions, including:

• Email Management: Sending, receiving, and organising emails.
  
• Calendar Integration: Scheduling meetings, appointments, and events.
  
• Task Management: Creating tasks and setting reminders.
  
• Contact Management: Managing contact lists and distribution groups.
  
• Collaboration: Integrating with other Microsoft tools, such as Teams and OneDrive, for enhanced productivity.

Workbook Activity

Q4. Operate an electronic diary for business purposes.

Please see the handout - Input these details in your own calendar. I will show you some basic operations to begin with.

Workbook Activity

Now we will make amendments

1. Move Health & Safety Inspection on the 12th to the following day at the same time.
2. Change time of Dental appointment on 3rd to 4.45pm
3. On 5th, add meeting with Marketing staff at 10am

Workbook Activity

Please screenshot a copy of your calendar and paste in the area available in Question 4.

AppsNI Template

Printing

Printer

Printers are devices used to produce physical copies of digital documents. Their main functions include:

• Printing Documents: Creating hard copies of text, images, or other content from a digital source.
  
• Colour and Black-and-White Printing: Offering options for both monochrome and colour printing.
  
• Duplex Printing: Printing on both sides of the paper to save resources.
  
• High-Quality Printing: Providing various print qualities, from draft to high-resolution.

Activity

You should have Question 1, 2 and 4 completed.

Please print your workbook.

Once completed, we will store and archive your workbook. This will be both electronic and in paper.

AppsNI Template

MS Teams

MS Teams

Microsoft Teams is a collaborative platform designed for teamwork and communication. It offers a wide range of functions, including:

• Team Communication: Facilitating chat-based communication among team members.
  
• Video Conferencing: Hosting virtual meetings and video calls.
  
• File Sharing: Sharing documents and collaborating on them in real-time.
  
• Integration with Other Apps: Integrating with other Microsoft and third-party applications to enhance productivity.

Workbook Activity

Q5. Demonstrate the use of telephone system to communicate with others for business.

Today

• We explored the functions of office equipment and systems.
• Started to use office equipment and systems.

Do you have any questions?

How confident are you currently feeling about using office equipment and systems?

😒🙁😐🙂😃