This lesson contains 25 slides, with interactive quizzes and text slides.
Items in this lesson
17-05-2023
Slide 1 - Slide
How are you feeling? (you can use images)
Slide 2 - Open question
Hindsight
What did we do last time?
What were the key points in regard to responding to an E-mail?
1. Acknowledge the customer's problem | 2. Provide a solution | 3. Offer additional support | 4. Be clear and concise | 5. Close the email politely
Slide 3 - Slide
What experiences do you have with meetings? Have you ever had a meeting before? What challenges did you face?
Slide 4 - Open question
Today's goals
By the end of this class,
you can define the purpose and importance of meetings, and identify different types of meetings. (3)
you can define the steps involved in preparing and planning for a meeting.
you can apply the knowledge and skills gained to plan, prepare for, and conduct a meeting.
you can demonstrate the roles and its skills in a meeting.
Slide 5 - Slide
What is a meeting?
Slide 6 - Slide
What kind of preparation is needed before a meeting?
Slide 7 - Open question
Meeting preparation
Setting an agenda
Determining the desired outcomes
Inviting relevant participants
Other points?
Slide 8 - Slide
How do you set a meeting?
Explanation
Slide 9 - Slide
What is important during a meeting?
Slide 10 - Open question
Important points during a meeting
Starting and ending on time
Active listening
Avoiding interruptions
Allowing everyone to contribute
Asking open questions
Summarizing key points
Other points?
Slide 11 - Slide
What did we do last class?
Slide 12 - Open question
What is the purpose of a meeting?
Slide 13 - Open question
Purpose of meetings
Discuss, collaborate, make decisions, and communicate information.
Information sharing: information sharing is a core function of meetings. This meeting format helps everyone get on the same page.
Problem-solving: Everyone runs into trouble at work from time to time. A problem-solving team meeting will help your team members feel supported in their role, using every team member as an asset to help others overcome their work related problems.
Brainstorming: Gathering with your team members and coming up with ideas for a future project can be one style of effective team meetings. Brainstorming sessions within specific departments also help to boost collaboration.
Decision-making: This is especially the case in executive meetings. Having meetings to make decisions about how certain aspects of the business or a new project are going to be run.
These categories define the type of meeting that it’s going to be.
Typically, if you read the meeting agenda, there will be a reason at the top of the sheet that explains the meeting’s purpose. Team meetings, one-on-one meetings, and executive meetings all fall into one of these four.
That's why it's important to set clear objectives for each meeting.
Slide 16 - Slide
Assignment 1
Your homework was to choose 3 subjects from indiaclass.com/information-technology-presentation-topics
Not done? Do it now! You can choose or come up with your own topics, as long as it is related to your work field.
Slide 17 - Slide
Assignment 1.2
In pairs (random groups), discuss why you have chosen the topics and explain why you think they are important.
5 minutes
Slide 18 - Slide
Assignment 1.3
In the same group, agree on 1 topic per person
(I am going to ask for an explanation of why you have chosen that topic).
Call me when you've reached a consensus.
5 minutes
Slide 19 - Slide
Roles in a meeting
Maakgroepjes.xyz/nl
Dividing the roles: tinyurl.com/mswtempj
Slide 20 - Slide
Assignment
You all have 1 topic per group.
Your assignment: have a meeting wherein you present and explain your topics.
While listening to your colleagues, you must conduct your task (role) and give feedback to the reasoning of your colleagues.
How? Use the meeting knowledge you have acquired and come to a consensus (1 topic per group). Time: 20 minutes