How to write an email

How to write an email
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EngelsSecundair onderwijs

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How to write an email

Slide 1 - Diapositive

Slide 2 - Vidéo

Formal language
Informal language
Hi John, What's up?
Dear Mrs. Maes
C U later!
With kind regards
I am writing this email ...
Bro, what the hell?
I would like to ask ...
R u okay?

Slide 3 - Question de remorquage

Where is formal language mainly used?

Slide 4 - Question ouverte

Formal language
Formal language is mainly used in professional settings such as school, work and other places where formal language is needed.

Slide 5 - Diapositive

Where is informal language mainly used?

Slide 6 - Question ouverte

Informal language
Informal language is mainly used in personal settings among family, friends and acquintances.

Slide 7 - Diapositive

Slide 8 - Diapositive

Part 1 - greetings
Start your email with a proper introduction such as:
  • Dear Mr. Hopkins
  • Dear Sir / Madam
Use 'dear' only if you write a formal email and want to be polite.
Start your email with these greeting if a more informal tone is appropriate:
  • Hi Lina
  • Hello Ryan
Follow your greeting with a question like:
  • How are you?
  • I hope this finds you well. (formal language)

Slide 9 - Diapositive

Part 2 - introducing your topic
Explain why you are writing the email. Start with simple phrases such as:
  • I am writing regarding the issues that our database seems to have.
  • I would like to ask about our meeting we have set up. Could you confirm the exact location again?
These are formal sentences!


Slide 10 - Diapositive

Part 2 - introducing your topic
Informal sentences are more direct.
  • Do you know when the database issues will be fixed?
  • Let's confirm our meeting this month.
These are informal sentences!


Slide 11 - Diapositive

Part 3 - Adding details
Your reader needs more information so that he or she understands what you are talking about. Put the details in a new paragraph (= alinea)

Don't make the new paragraph to long. Just two or three sentences would suffice. Put the important point first.
For each topic you want to add, add another paragraph.


Slide 12 - Diapositive

Part 4 - Closing your email
Sign off your email with a closing such as:
Neutral sign-offs:
Regards
Best Wishes,
With Kind Regards 
Yours Sincerely (very formal)

Slide 13 - Diapositive

Part 4 - Closing your email
Sign off your email with a closing such as:
Informal sign-offs:
cheers
bye

Slide 14 - Diapositive

To summarise
  1. Use an apprioriate greeting
  2. Introduce your topic in a sentence
  3. Add details to your topic in a short paragraph
  4. Use an appropriate sign-off.

Slide 15 - Diapositive

How did that go?
😒🙁😐🙂😃

Slide 16 - Sondage