Wk.2 (1): Learning aim A1 - Factors needed when organising an event

• Engels
• MBO
• Studiejaar 1

Programma

• What did we learn last week?
  
• 7 elements of events organisation

• Answer the following question in LessonUp
  

Learning aim A

Learning aim B

Learning aim C

Learning aim D

Learning aim E

Reflect on the running of the event and evaluate own skills development

Stage and manage a business or social enterprise event

Investigate the feasibility of a proposed event

Develop a detailed plan for a business or social enterprise event

Explore the role of an event organiser

Today

Learning aim A: Explore the role of an event organiser

Tasks that need to be completed by an event organiser

Study text p.4.6 - 4.11

Venue and location (1)

Location - Zwolle (geographically)

Venue - Deltion College (Actual place)

What kind of event? 

Consider:

- type of people (business, students)

- Number of people

- travel to venue

- ethical or belief considerations

What kind of venues do you know?

What kind of venues do you know in this area (Zwolle) ?

Venue and location (2)

Location is important - will influence the succes

Target market (e.g. upmarket products)

Type of participants (e.g. local)

Theme (e.g. green issues)

Always consider the ambience of the location

Catering 

You need catering at your event

own catering vs outside catering

Catering must meet certain standards as issued by the Food Standards Agency (NVWA in NL)

To what extent do you think good or bad catering arrangements influence the success of an event?

Planning and reserving facilities

Plan your event <-> also consider other events 

Think about:

inside or outside

linked to a particular festival or tradition

supplies that are available 

Facilities e.g. ATM, first aid, special assistance, power, parking facilities, rubbish collection, water taps etc (p.4.9) 

Examples of facilities 

Which facilities would you need for the Rotterdam marathon ?

Setting up the programme

Programme - what will happen at the event and in the order in which it will happen

(used by attendees)

Why ?

What ?

Where ?

By whom ?

Length (of each activity)? - timetable

One programme - selection of choices?

Necessary documents (p.4.11)

Background - purpose, target audience, costs, ticket price, permissions

Schedule-programme - detailed information

Papers - minutes of meetings, biographies speakers

Communication plan - website, social media, event brochures, flyers

Travel arrangements - how to get to the venue

Any knowledge participants need before the event - e.g. for the disabled, people with diets

Special arrangements - for people with disabilities, special dietary needs

Risk assessment (comes back later)

Contingency plans (comes back later)

RECAP: Which factors are needed when organising an event ?
(elements of events organisation)

Next lesson: Contracts (last element)

Legal requirements

Health and safety requirements

Risk assessment

Study p. 4.6-4.11