PreparationBefore you start writing, think about the content of your letter.
Write the answers to these questions down in key words. Then you work them out to create a full and well-written letter.
Who?
Whom am I writing a letter to?
What is the recipient's position?
On behalf of whom am I writing a letter?
What is my relationship to the recipient?
Do I address a recipient formally or informally?
What does the recipient think about the subject?
What?
What is the subject of the letter?
What do I want to say or ask about it?
What does the recipient already know about it?
What does the recipient need to know about it?
Which response do I expect from the recipient?
Where?
Where did I hear about the subject?
Where does the event take place?
Who can the recipient turn to if they have questions or would like to respond?
When?
When did I hear about the subject?
When does the event take place?
When do I expect a response?
Why?
Why am I writing a letter?
What do I want to achieve with this letter? What is my purpose?
What could be the recipient's purpose?
Why is it interesting for the recipient?
How?
How can the recipient respond?
Which tone is appropriate?
