Using Word Processing Software - Day 2

• Business Admin
• Further Education (Key Stage 5)

Using Word Processing Software

Day 2

Aims

• Use Word Processing Software to give directions to a location
  
• Use Word Processing Software to create a to create a booklet of basic recipes

Activity

Ex3. Produce a document giving directions to locations in their area from a predetermined start point

Include:

• A map that has been modified in Paint or with a Snipping Tool. (AC 1.5)
• Text describing the directions.

Style and Structure 

When writing a Word document, maintaining a consistent style and structure is essential for clarity and professionalism. 

Start with a clear and concise title, followed by a well-organised introduction, body, and conclusion. 

Use headings and subheadings, formatted with Word's style tools, to break the text into manageable sections and guide the reader through the content.

Apply consistent font type, size, and colour for the main text, typically using a readable font like Times New Roman or Arial in 12-point size. 

Ensure proper alignment, usually left-aligned for standard documents, and use appropriate line spacing, such as 1.15 or 1.5.

Style and Structure 

Incorporate bullet points or numbered lists for enumerations, and utilize tables and charts for data presentation. 

Include page numbers, headers, and footers for easy navigation, and always proofread to correct any spelling or grammatical errors. 

Following these guidelines ensures that the document is structured, easy to read, and professional in appearance.

Workbook Activity

Q7. Write a brief paragraph describing the style and structure requirements when writing a Word document. (AC 2.1, 3.2)

Workbook Activity

Q8. Identify 5 templates and styles that are available and when they can be used. (AC 2.2, 2.4)

Activity

Q9. Produce a table with 4 different headings and 5 rows of information

Include:

• An introduction to the table.
• Select a topic, and research information.
• For example: Movies- Year, downloads, main actors, box office, sequels

Formatting

Formatting in Microsoft Word refers to the process of adjusting the appearance of text and other elements within a document to enhance readability, visual appeal, and structure. 

This includes changes to font type, size, colour, and style (such as bold or italic), as well as paragraph alignment, line spacing, and indentation. 

Additionally, formatting encompasses the use of headings, bullet points, numbering, tables, and images. 

Proper formatting aids meaning by organising content logically, highlighting key points, and making the document easier to navigate. 

For example, headings can break the text into sections, bullet points can summarize information succinctly, and consistent font choices can create a professional look. This improves the overall clarity and effectiveness of the document, ensuring that the reader can quickly understand and engage with the content.

Workbook Activity

Q10. Write a brief paragraph on what formatting means and how it can aid meaning. (AC 3.1)

Activity

Ex4. Create a booklet of basic recipes containing at least 8 recipes. (AC 1.3, 1.5, 1.6, 2.3, 2.4, 3.2 - 3.4)

Include:

• Photographs
  
• Tables
  
• Borders
  
• Header or Footer
  
• Word Art

Today

• Used Word Processing Software to give directions to a location
  
• Used Word Processing Software to create a to create a booklet of basic recipes