Using Word Processing Software - Day 1

Using Word Processing Software
Day 1
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Business AdminFurther Education (Key Stage 5)

This lesson contains 16 slides, with interactive quiz and text slides.

time-iconLesson duration is: 60 min

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Using Word Processing Software
Day 1

Slide 1 - Slide

Aims
  • What is Word Processing Software
  • Use Word Processing Software to create a poster
  • Use Word Processing Software to create a business card



Slide 2 - Slide

What is Word Processing Software
Word processing software is a type of application software designed to create, edit, format, and print textual documents. 

It provides users with various tools and features to enhance their writing and document preparation.

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Key Features
  • Text Editing: Basic functions like typing, deleting, copying, cutting, and pasting text.
  • Formatting: Options to change font types, sizes, colours, and styles (bold, italic, underline).
  • Layout: Tools to adjust the alignment, line spacing, and indentation of text, as well as to create lists and manage paragraph styles.
  • Page Setup: Settings for margins, orientation (portrait or landscape), and paper size.
  • Templates: Pre-designed document formats for different types of documents like letters, resumes, reports, and brochures.

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Key Features
  • Spell Check and Grammar Check: Tools to identify and correct spelling errors and grammatical mistakes.
  • Tables and Charts: Insertion and customisation of tables and charts to organise and present data.
  • Images and Graphics: Ability to insert, resize, and format images, illustrations, and other graphical elements.
  • Hyperlinks: Insertion of hyperlinks to other documents, web pages, or email addresses.
  • Collaboration: Features for tracking changes, adding comments, and sharing documents for collaborative editing.
  • Export and Compatibility: Saving documents in various formats such as .doc, .docx, .pdf, .txt, and others, ensuring compatibility with other software and devices.


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What type of information can you put on a document?

Slide 6 - Mind map

Workbook Activity
Q1. Identify 5 types of information required in a range of documents. (AC 1.1)

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Word Processing Software Applications
Comprehensive suite of tools for text formatting, templates, editing, collaboration, integration with other MS Office applications (Excel, PowerPoint), and extensive file format support.

MS Word
Google Docs
Apple Pages
Real-time collaboration, cloud storage (Google Drive), automatic saving, easy sharing, integration with Google Workspace apps (Sheets, Slides), and a range of add-ons.

User-friendly interface, beautiful templates, seamless integration with Apple ecosystem, collaboration tools, and compatibility with Microsoft Word files.

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Activity
Ex1. Design an eye catching poster for an upcoming dance
Include:
  • Date
  • Time
  • Venue
  • Theme (Black Tie/Fancy Dress/60's Night etc
  • Price of Admission

Slide 9 - Slide

Activity
Ex2. Use a pre-existing template to create a business card for the following company
Include:
  • Ms Anna Metcalfe
  • 90 Telford Street, East Grinstead, Durham, DG8 7XL
  • Mobile: 079 1849 0320
  • Email: anna@metcalfe_industries.eu
  • Website: www.metcalfe_industries.eu

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Combining and merging information from other software documents or sources into Microsoft Word is a common practice for creating comprehensive and well-organised documents. 

To effectively combine information, first gather all relevant documents and identify the key sections or data to be included. Use the "Insert" tab in Microsoft Word to embed different types of content, such as tables from Excel, images, or charts from PowerPoint. 

Additionally, use the "Object" feature to embed entire files, preserving their original formatting. It's essential to ensure consistency in formatting by applying Word’s style tools to maintain a unified look throughout the document. 
Combining and Merging Documents

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Combining and Merging Documents

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Workbook Activity
Q4. Write a paragraph on how and when to combine and merge information from other software documents or sources 

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Editing Tools
Microsoft Word offers a variety of powerful editing tools to help users create polished and professional documents. Here are some of the key editing tools available:
  • Styles: Apply consistent formatting throughout the document using predefined styles for headings, paragraphs, and other text elements.
  • Font and Paragraph Formatting: Adjust font type, size, colour, and paragraph alignment, spacing, and indentation.
  • Page Layout: Control margins, orientation, and page size to improve the overall appearance of the document.
  • Headers and Footers: Insert and edit headers and footers to include page numbers, dates, and other relevant information.

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Workbook Activity
Q5. Provide 3 examples of tools that can be used to edit documents. (AC 1.5)

Slide 15 - Slide

Today
  • We learned what is Word Processing Software
  • Used Word Processing Software to create a poster
  • Used Word Processing Software to create a business card



Slide 16 - Slide