VE lesson 6 Writing: How to start - write - end an email in English.

• Engels
• MBO
• Studiejaar 3

VE Writing: How to start - write - end an email in English.

Today's class is about:

Where you can find the Reader English Basics.

How to structure your email.

How to practice writing an email in English.

Reader English basics !!!

6 steps OMSS, BACS, MCS, JAM

1. Begin with a greeting.
2. State your purpose.
3. Content.
4. Add a polite closing remark.
5. End with a closing.
6. Review and check your spelling.

Step 1

Begin with a greeting. 

You are writing a formal email.

Informal: 

Dear John,

Formal:

Dear Ms Johnson,

Dear Sir/Madam,

Step 2

State your purpose.

Write about the reason why you write the email. If possible, give the date of the call / mail / letter / assignment / question / complaint that you are responding to.

For example: “I am writing in reference to …”.
 

Step 3

Content.

Write seperate paragraphs for each question / request. Use a white line to  seperate your paragraphs.

Write professional English, so do not use street language.

Write sentences, so do not use bullet points.

Step 4

Add a polite closing remark.

You might start with “Thank you for your patience and cooperation” or “Thank you for your consideration”.

Then follow up with, “If you have any questions or concerns, don’t hesitate to let me know” and “I look forward to hearing from you”.

Step 5

End with a closing.

You are writing a formal email. 

Yours sincerely,

Yours faithfully,

Avoid closings such as “Best wishes” or “Cheers” unless you are good friends with the reader.

Step 6

Review and check your text.

Checkpoints on your first draft:

- have you completed the task?

- check your grammar.

- check your spelling & punctuation.

- look up words in your dictionary.

- have you been polite and inviting?

Write the final email.

6 steps for CM

1. Begin with a greeting.
2. State your purpose.
3. Content.
4. Add a polite closing remark.
5. End with a closing.
6. Review and check your spelling.

Step 1

Begin with a greeting. 

CM is writing a B2B announcement.

OMSS is writing a B2C announcement.

Save the date!

Announcement for ... 

Dear Sir/Madam,

Step 2

State your purpose.

Give details about the event: where and when.

For example: “We have an event coming up on ... and we would like to see you  there" or "We are delighted to invite you to our upcoming event on ...".

 

Step 3

Content.

Write seperate paragraphs for each item. Use a white line to  seperate your paragraphs.

Write professional English, so do not use street language.

Write sentences, so do not use bullet points.

Step 4

Add a polite closing remark.

You might start with “Thank you for joining our community” or “Thank you for signing up to our newsletter”.

Then follow up with, “If you have any questions, don’t hesitate to let me know” and “I look forward to see you at the event”.

Step 5

End with a closing.

CM is writing a B2B announcement.

OMSS is writing a B2C announcement.

Yours sincerely,

Yours faithfully,

Avoid closings such as “Best wishes” or “Cheers” unless you are good friends with the reader.

Step 6

Review and check your text.

Checkpoints on your first draft:

- have you completed the task?

- check your grammar.

- check your spelling & punctuation.

- look up words in your dictionary.

- have you been polite and inviting?

Write the final message.

6 steps for ECS

1. Begin with a greeting.
2. State your purpose.
3. Content.
4. Add a polite closing remark.
5. End with a closing.
6. Review and check your spelling.

Step 1

Begin with a greeting. 

ECS is writing a website announcement.

New product X.

Step 2

State your purpose.

Give information about the date the new products will be sold online.

For example: “We are launching a new product on ..." or "We are delighted to be the first to tell you about our new product X on ...".

 

Step 3

Content.

Write seperate paragraphs for each item. Use a white line to  seperate your paragraphs.

Write professional English, so do not use street language.

Write sentences, so do not use bullet points.

Step 4

Add a polite closing remark.

You might start with “Thank you for joining our community” or “Thank you for signing up to our newsletter”.

Then follow up with, “If you have any questions, don’t hesitate to let me know” and “I look forward to see your pre-order”.

Step 5

End with a closing.

ECS is writing a website announcement.

Sincerely,

You could add a line like this: "If you wish to unsubscribe from all future emails, please click here".

Step 6

Review and check your text.

Checkpoints on your first draft:

- have you completed the task?

- check your grammar.

- check your spelling & punctuation.

- look up words in your dictionary.

- have you been polite and inviting?

Write the final message.

Practice makes perfect!!!

Practice writing English.

Go to: www.writeandimprove.com

Go to: Intermediate.

Write emails.

You do not have to create an account.

Writing intermediate level B1

 www.writeandimprove.com

Instruction

Write

check

Improve

Feedback

ERK level

Timer

 www.writeandimprove.com

To finish

Please get ready to finish this lesson together.

Business letter

You will receive a business letter.

It's cut into pieces.

Every part has been printed twice:

1 business letter is correct

1 business letter is incorrect.

Put the pieces together to form 1 correct business letter.