03 - DL - Emails

• Computing
• Lower Secondary (Key Stage 3)

Y7 Digital Literacy

Emails

What is an email?

Email

A message distributed by electronic means

To one or more recipients

Equivalent of a letter

Email Structure

Do you know the structure of a formal email?

Subject

Message Body

sign off

Salutation

concluding sentence

Recipent address

DO

• Have a clear Subject
• Have a professional salutation (not hey, yo, hiya etc)
• Proofread your email before you send it 
• Use it as you would use a letter

DON'T

• Treat email like social media messaging !
•  write too much.  Be precise and brief
• Use slang/humour as it can be lost in reading

Other considerations

When you know the person:

• Either first name or 
• Ms or Mr using surname  (do not use Mrs or Miss)
• Start your message with a positive (eg I hope you are well)

When you don't know them:

• Use Dear Sir/Madam
• Start the email with who you are (My name is.....)

Let's look at your email

Using Office 365 - Outlook

TEACHER DEMO of composing an email
USE professional standards

TASK

You are going to write a formal email to a teacher at Garibaldi about a great lesson you have had

You should include:

• A precise subject 
• A formal salutation (eg Dear Mr Smith or Ms Smith)
• An introduction
• The message body itself
• And finally a signoff

EXAMPLE

Your Turn

Email Your MP About an Important Issue in Mansfield

You should include:

• A precise subject: Grab their attention (e.g., "Improving Sports Facilities in Mansfield").
  
• A formal salutation: Use Dear Mr Steve Yemm MP.
  
• An introduction: Politely introduce yourself (e.g., "My name is [your name], and I’m a student at [school name]").

The message body:

• Town Centre Revitalisation: The council is planning to make the town centre better by knocking down old shops and building new homes with a green space.
• Health & Wellbeing Initiatives: Free walking clubs, including those for girls, are being set up to help people stay healthy and active.
• Job Creation & Economic Growth: The council is working on plans to create more jobs in the area, making it easier for people to find work.
• Sports & Exercise Spaces: A new Health Hub is being built in Warsop with sports and fitness areas, helping the community stay fit and healthy.

Pick one of these issues and explain why it’s important and how it could help people like you.

A signoff: Finish politely (e.g., "Kind regards, [your name]").

Email address: [e-mail]

DO NOT send the email yet — just write it.

Your Turn

Email a teacher that did a great lesson this term

You should include:

• A precise subject (grab their attention)
• A formal salutation (eg Dear Mr Smith or Ms Smith)
  
• An introduction (you know them so say a nice greeting)
• The message body itself (talk about the great lesson you had)
• And finally a signoff

DO NOT send the email yet - just write it

Your Turn

Email the Prime Minister About an Important Issue in Mansfield

You should include:

• A precise subject: Grab their attention (e.g., "Improving Sports Facilities in Mansfield").
  
• A formal salutation: Use Dear Mr Keir Starmer.
  
• An introduction: Politely introduce yourself (e.g., "My name is [your name], and I’m a student at [school name]").

The message body:

• Education Funding & Resources – Students could express concerns about school funding, teacher shortages, or the availability of mental health support in schools. They might ask what Labour plans to do to improve education in areas like Mansfield.
• Job Opportunities & the Local Economy – With Mansfield historically being affected by the decline of industries like coal mining, students could ask how Labour plans to create more job opportunities and apprenticeships for young people in the area.
• Public Transport & Infrastructure – Many young people in Mansfield rely on buses, but services can be limited or unreliable. 

A signoff: Finish politely (e.g., "Kind regards, [your name]").

Email address:  [e-mail]

DO NOT send the email yet — just write it.

PEER PROOFREADING

• Swap with the person next to you
• Proof read their email
• Check it has all the elements needed
• Check and correct mistakes

Screenshot and evidence

We would like to take your email as a form of student voice

To do this you need to screenshot, paste and print this.

Try:

• Press windows key+Shift+s
• drag around the email
• Open Y7 Computing Teams
• Paste into the general chat

## mention printing...