Formal Letter Day 1

• Bedrijfsadministratie
• Praktijkonderwijs
• Leerjaar 4

Expected Learning Outcomes

Learners will be able to:

• Identify the difference between a formal and an informal letter.
  
• Identify the features and format of a formal letter.
•  Answer the questions based on the features of a formal letter.

Have you ever written an application addressing your Principal or Class teacher ?

1. Yes
2. No

• A formal letter, as the name suggests is usually written for official reasons.The content here is strictly formal with a specific structure and format.

• An informal letter is a personal letter, you may write to ask for something, or communicate with a friend or relative.

What would you write in the first paragraph of a formal letter?

First Paragraph of a Formal letter

The first paragraph should be short and state the purpose of the letter- to make an inquiry, complain ,request etc. 

Few possible lines of a formal letter:​

• Through the columns of your esteemed daily, I want to draw your and our readers kind attention towards the___________.
  
• I am writing to inform you about ...
  
• I am writing to ask/inquire about ...
  
• I would like to apply for the position of ...’
  
• ‘I am writing to complain about the poor service we received at ...’​

Main body or Second paragraph of the formal letter

The paragraph in the middle is the soul of the letter and should contain all the relevant information. 

Formal letters should not be very long, so keep the information to the essentials and concentrate on organizing it in a precise and logical manner rather than expanding too much.

How would you end a formal letter?

Ending the formal letter.

Before you end your letter, make sure that you provide a clear course of action for the reader.

• Making a complaint? Make it clear that you need a reply.
  
• Applying for a job? End on a positive note and say that you are looking forward to hearing from them.
  
• Signing off will depend on how you started your letter.
  
• If you used someone’s name, end with ‘Yours sincerely,’
  
• If you didn't use their name, you used ‘Sir/Madam’ instead, so end with ‘Yours faithfully,’

A Formal letter for your reference.

Tips of writing a formal letter

• Make sure you double check for grammatical accuracy and spellings. They carry marks.
  
• Leave adequate number of lines between paragraphs to make it look neat.
  
• Underlining the main points is very important. But it is advised to do it after finishing your letter. Use a pencil and scale for underlining.
  
• Presentation is very important.
  
• Read a lot of letters to get an idea.
  

_______letters are generally precise and to the point; without any unnecessary details.(formal/informal)

An _____ letter is a letter you would write to a friend, a family member or an acquaintance.(informal/formal/reference letter)

How do you address the recipient of a formal letter ?

1. Hello!
2. Dear
3. Sir/Ma'am,
4. All of the above

"You are writing a letter to the editor of a national daily about the bad conditions of historical monuments in your city/state."
Is this an example of a formal letter? Why/Why not?

"You are writing letter to your friend congratulating him on his success in the examination."
Is this a formal or an informal letter? Why?

In formal letter, you will always write to someone you know.

1. True
2. False

If you don't know receipent's name, your formal letter should always end with _______

1. With Love
2. Yours Obediently
3. Yours Faithfully
4. None of the above.

What is the tone of a formal letter?

1. Forceful
2. Appropriate and polite
3. Filled with love
4. Rude

Revise the format of formal letter writing.

Success Criteria-Now I CAN
Identify the difference between formal and informal letter.
Identify main features and format of an informal letter.
Select correct option to answer the questions based on features of a formal letter.

1. Strongly Agree
2. Agree
3. Not sure
4. Need Help