7DL Communication

• Computing
• Lower Secondary (Key Stage 3)

7DL Effective Online communication

How do you communicate online?

KO: Understand and apply principles of effective digital communication, including clarity and respect, in various online contexts.

All: Recognize common issues in digital communication and how to communicate appropriately.

Most: Understand and be able to describe why proper grammar and spelling are important online.

Some: Demonstrate the ability to compose clear, respectful digital communications in common scenarios.

Is there anywhere online you shouldn't check your spelling and grammar?

No!

Think:

Why should you always check your spelling and grammar?

No!

Pair:

Why should you always check your spelling and grammar?

Share: Why should you always check your spelling and grammar?

Why you should always check your spelling and grammar:

1. Ensures Clear Communication
2. Prevents Misinterpretation
3. Reflects Professionalism
4. Builds Credibility
5. Shows Respect for Readers
6. Demonstrates Attention to Detail
7. Enhances Persuasiveness
8. Facilitates Engagement

Which option is best for formal communication?

1. Snapchat
2. X/Twitter
3. Email
4. WhatsApp

Who was your favorite teacher this year?

1: Recipient and subject: 

To: Staff list with email addresses

Subject: Thank you for [the thing you're thankful for]

2: Greeting and Opening:

Dear/Hello [teacher's name],

I wanted to take a moment to thank you.

3: Express your thanks:

Thank you for...

I want you to know how much I appreciate...

I am incredibly grateful for...

4: Highlight a specific event:

Your lessons on [specific topic/subject] were particularly inspiring because…

I especially enjoyed [specific project or activity] and learned so much from it.

5: Closing the email:

Thank you once again for...

I am very thankful for...

I look forward to applying what I've learned from you in the future.

7: Sign-off

Sincerely,/Best regards,/With Gratitude,

[Your name]

Write an email thanking them for whatever they did to become your favorite.

What are the advantages of using instant messaging instead of email?

Immediate Responses: Instant messaging (IM) allows for real-time conversations, enabling quick responses and immediate interaction.

Efficient Collaboration: Facilitates fast decision-making and problem-solving, which is especially useful for team collaborations.

Casual Conversations: IM is more suited for casual, less formal communication, making it easier to engage in friendly and spontaneous exchanges.

User-Friendly Interface: Most IM platforms are designed to be intuitive and easy to use, often with mobile-friendly interfaces for on-the-go communication.

Status Indicators: IM platforms show the online status of contacts (e.g., available, busy, offline), helping users determine the best time to reach out.

Read Receipts: Many IM apps provide read receipts, indicating when a message has been seen, which helps manage expectations for response times.

Enhanced Engagement: Multimedia Sharing: IM supports the quick and easy sharing of multimedia content such as images, videos, and voice messages.

Emojis and GIFs: The use of emojis, GIFs, and stickers can make conversations more engaging and expressive, enhancing the tone and context.

Group Communication: Group Chats: IM allows for the creation of group chats, making it easier to communicate with multiple people simultaneously. This is useful for team projects and social interactions.

Instant Feedback: Group members can provide immediate feedback and contribute to discussions in real-time.

Notifications and Alerts:

Instant Notifications: IM apps provide immediate notifications for new messages, ensuring that important information is received promptly.

Customizable Alerts: Users can often customize notification settings to prioritize important contacts or conversations.

Integration with Other Tools:

Why is email the preferred method of communicating formally online?

Structured Format: Emails have a formal structure that includes a subject line, greeting, body, closing, and signature, which lends itself to professional communication.

Appropriate Tone: The tone of email communication is typically more formal and respectful, suitable for business and official contexts.

Permanent Record: Emails provide a written record of communications that can be saved, archived, and referenced later.

Legal and Compliance: Emails can serve as legal documents in case of disputes or audits, as they can be timestamped and are often admissible in court.

In-Depth Information: Emails allow for detailed and comprehensive communication, which is essential for conveying complex ideas, instructions, or feedback.

Attachments: You can easily attach documents, images, and other files to emails, providing additional context or required information.

Time Flexibility: Emails do not require immediate response, allowing recipients to read and respond at their convenience. This is important for thoughtful and well-considered replies.

Different Time Zones: Useful for communication across different time zones, as the sender and recipient do not need to be available simultaneously.

Secure Channels: Emails can be encrypted to ensure the privacy and security of the information being communicated.

Confidentiality: Email settings can control access and prevent unauthorized viewing or forwarding, which is crucial for sensitive or confidential information.

Folders and Labels: Email platforms provide tools to organize and categorize communications, making it easier to manage and retrieve specific messages.

Search Functionality: Powerful search functions help quickly find past emails, making it easy to reference previous communications.

Uniform Templates: Organizations can use standardized email templates that maintain brand consistency.

What do "To", "Cc" and "Bcc" mean in an email?

Types of recipients

To

 Who the email is going to, the recipient.

CC: Carbon Copy

This means that anyone in this section isn't the target recipient to the email, however they will receive a copy of it.

BCC: Blind Carbon Copy

Like carbon copy, but the recipient can't see who is on this list.

What advantage does email provide in terms of record keeping and documentation?

1. Emails can be deleted automatically.
2. Emails provide a permanent record of communications that can be saved and archived.
3. Emails disappear after being read.
4. Emails cannot be searched for past information.

Which feature of email makes it suitable for detailed and complex communication?

1. Limited text space
2. The ability to attach documents, images, and other files
3. Instant notifications
4. Real-time status indicators

How does email support confidentiality and security in professional communication?

1. By using emojis to express emotions.
2. By allowing only short messages.
3. By showing when a message has been read.
4. By enabling encryption and controlling access to the information.

Why is email advantageous for communicating across different time zones?

1. It allows for video calls.
2. It requires immediate response.
3. Recipients can read and respond at their convenience.
4. It sends automatic replies.