Email

What is an email?

Be ready to share your thoughts

What is an email?

Email stands for Electronic Mail.

It is a message, like a letter, that is sent electronically to one or more recipients.

KO: Send and receive emails

ALL students will be able to log into their email account

MOST students will be able to send and receive emails

SOME students will be able to send a correctly formatted email

Subject

Recipient Address

Salutation/Greeting

Concluding sentence

Sign off

Message body

How is using email DIFFERENT to using social media?

Think - Pair - Share

What should and shouldn't we do when sending emails?

Consider each part of the email, and how to keep it professional.

What should and shouldn't we do when sending emails?

DO's

• use email like a letter
• have a clear subject
• have a professional salutation
• keep it brief and precise
• proofread your email

DON'Ts

• use email like social media
• write too much
• use slang/humour - as it can be lost in reading

Who do we send emails to?

1. People we know
2. People we know of, but don't know personally
3. People we don't know at all
4. All of the above

People We Know (Of)

• EITHER first name 
• OR Mr/Ms + surname

• Start with a positive e.g. I hope you are well

People We Don't Know

• Dear sir/madam

• Start the email with who you are e.g. My name is

Email should be used...

1. To send messages
2. To log into Teams
3. To send formal messages
4. To send informal messages

Let's look at YOUR school email

Using Office 356 - Outlook

TASK

Write a formal email to a teacher at Garibaldi about a great lesson you have had recently. You should include:

• A precise subject
• A formal salutation
• An introduction
• The message body
• A sign off

EXTENSION TASK

Write a formal email to the mayor of Mansfield about an issue faced by the people of Mansfield. Choose from:

• Housing and homelessness
• Crime and anti-social behaviour
• Health and well-being

ADD

Example campaigning email

Structure / checklist

Email address to send it to

Emphasis on proofreading / getting it checked

Subject: Concern About Knife Crime in Leicester

Dear Mayor [Mayor's Name],

I hope you are well. My name is [Your Name], and I am a Year 8 student at [Your School Name] in Leicester. I am writing to express my concern about the growing issue of knife crime in our city.

I have noticed that there have been many reports of knife-related incidents recently, and I am worried about the safety of young people, including my friends and myself. It’s frightening to think that something so dangerous could happen in our community. I believe it is important for us to feel safe when we go out, whether it’s walking to school or spending time with friends.

I understand that the local authorities are doing their best to tackle the issue, but I wanted to ask if there are any further measures being considered to reduce knife crime. Perhaps there could be more education in schools to raise awareness about the dangers of carrying knives, or more activities for young people to help keep them away from harmful behavior.

I really hope you can consider these ideas and continue to work towards making Leicester a safer place for everyone.

Thank you for your time, and I look forward to hearing your thoughts on this matter.

Yours sincerely,

[Your Name]

[Your School Name]