Digital Literacy - Session 4 - Managing and Storing Digital Information
Digital Literacy
Managing and Storing Digital Information
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Slide 1: Slide
This lesson contains 12 slides, with interactive quiz, text slides and 2 videos.
Items in this lesson
Digital Literacy
Managing and Storing Digital Information
Slide 1 - Slide
Aims for this session:
A.C 2.2
- Illustrate effective management, storage, and sharing of digital information.
- Understand safe and secure storage on Teams and OneDrive
Slide 2 - Slide
Illustrate how to store and share data securely using Microsoft Teams and OneDrive.
Practise securely storing and sharing files on Teams and OneDrive.
What we will cover today
Slide 3 - Slide
How confident are you with managing files online?
Where do you store your online files?
Where do you store your online files?
Slide 4 - Mind map
The Importance of Managing Digital Information
Protects Confidential Information:
In trades like bricklaying, mechanics, and joinery, businesses often handle sensitive data such as customer details, project plans, and contracts. Ensuring this information is stored securely helps protect client confidentiality and builds trust.
Slide 5 - Slide
The Importance of Managing Digital Information
Protects Confidential Information:
In trades like bricklaying, mechanics, and joinery, businesses often handle sensitive data such as customer details, project plans, and contracts. Ensuring this information is stored securely helps protect client confidentiality and builds trust.
Prevents Data Loss:
Storing files securely using platforms like OneDrive reduces the risk of losing important project files due to hardware failure, accidental deletion, or cyberattacks.
Slide 6 - Slide
The Importance of Managing Digital Information
Protects Confidential Information:
In trades like bricklaying, mechanics, and joinery, businesses often handle sensitive data such as customer details, project plans, and contracts. Ensuring this information is stored securely helps protect client confidentiality and builds trust.
Prevents Data Loss:
Storing files securely using platforms like OneDrive reduces the risk of losing important project files due to hardware failure, accidental deletion, or cyberattacks.
Ensures Compliance with Regulations:
Many industries, including construction and automotive, must comply with data protection laws like GDPR. Properly managing digital information helps ensure compliance, avoiding potential fines or legal issues.
Slide 7 - Slide
The Importance of Managing Digital Information
Protects Confidential Information:
In trades like bricklaying, mechanics, and joinery, businesses often handle sensitive data such as customer details, project plans, and contracts. Ensuring this information is stored securely helps protect client confidentiality and builds trust.
Prevents Data Loss:
Storing files securely using platforms like OneDrive reduces the risk of losing important project files due to hardware failure, accidental deletion, or cyberattacks.
Ensures Compliance with Regulations:
Many industries, including construction and automotive, must comply with data protection laws like GDPR. Properly managing digital information helps ensure compliance, avoiding potential fines or legal issues.
Facilitates Efficient Collaboration:
Using tools like Teams to securely share information with team members allows for seamless communication and project management while controlling who has access to sensitive data.
Slide 8 - Slide
The Importance of Managing Digital Information
Protects Confidential Information:
In trades like bricklaying, mechanics, and joinery, businesses often handle sensitive data such as customer details, project plans, and contracts. Ensuring this information is stored securely helps protect client confidentiality and builds trust.
Prevents Data Loss:
Storing files securely using platforms like OneDrive reduces the risk of losing important project files due to hardware failure, accidental deletion, or cyberattacks.
Ensures Compliance with Regulations:
Many industries, including construction and automotive, must comply with data protection laws like GDPR. Properly managing digital information helps ensure compliance, avoiding potential fines or legal issues.
Facilitates Efficient Collaboration:
Using tools like Teams to securely share information with team members allows for seamless communication and project management while controlling who has access to sensitive data.
Reduces the Risk of Cyber Threats:
Hackers often target unsecured data, which can result in financial losses or damage to a company's reputation. Secure management practices help mitigate these risks.
Slide 9 - Slide
Slide 10 - Video
Slide 11 - Video
Storing Data on MS Teams
Data Storage
Chat and Conversations: - Stored in Exchange Online mailboxes.
Files: -Stored in the SharePoint document library
Meeting Recordings: - Stored in OneDrive
Data Sharing
- Shared files and content are accessible directly through Teams, with permissions managed by SharePoint and OneDrive.
- Collaborate in real time using Microsoft Office apps like Word, etc within Teams.
Security and Compliance
Encryption: - Data is encrypted in transit
Access Controls: - Role-based access and policies ensure users only access what they’re authorised to.
Integration with Microsoft 365 Tools
- SharePoint - For file collaboration and storage.
- Exchange - For calendar, meetings, and chat-related data.
-Azure Active Directory (AAD) - For user authentication and access management.
