BV3 lesson 15 Email: Reports: structure and key phrases

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Slide 1: Slide
EngelsMBOStudiejaar 4

This lesson contains 19 slides, with text slides.

time-iconLesson duration is: 15 min

Items in this lesson

Slide 1 - Slide

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Slide 2 - Slide

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Terms
meaning
To
1. Primary recipients-ontvanger(s) - FYA.
2. All recipients are visible to all other recipients.
CC
A copy of the email is sent and the emailaddress is visible - FYI.
BCC
A copy of the email is sent and the emailaddress is not visible to others.
Subject
Short summary of contents
Attachment
A file, such as an image or document, that is sent along with the email.

Slide 3 - Slide

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Lay out email
Introduction: why am I writing this email?
 

Body: information about ...

Conclusion: Please let me know if you have any questions.
Thank you in advance.
Thank you for your consideration.

Slide 4 - Slide

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Greeting and closing 

Formal

Dear Sir/Madam,
Dear Mr Rocks,
Dear Ms Rocks,

Yours sincerely,


Informal

Hi Ben,
Dear Kate,


Bye, 


Slide 5 - Slide

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Template
From :
To :
CC :
Subject :

Mail itself : 

Slide 6 - Slide

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Information and attachments

Slide 7 - Slide

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Word order
In pairs
Make a sentence.
Pay attention to the right word order.
Wie
doet
wat
waar
wanneer

Slide 8 - Slide

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Information
Full stop
A comma
Apostrophe

Slide 9 - Slide

Hand out pages 30 and 31 from Email English. 
M.I.N.T.S
Capital letters.

Slide 10 - Slide

Hand out pages 30 and 31 from Email English. 
Asking for action

Will you check to see if...?
I have a couple of questions. 
Can you do me a favour and find out?
I know you're busy, but I'd really appreciate your help. 
I will take care of....if you can handle...
Would you be willing to....?
Taking action
Of course, I'm pleased to help.
Of course, I'll do it right away.
Let me look into this and I'll get back to you asap.
Leave it with me. I'll sort it out and get back to you.
Below are my suggestions. Let me know what you think.
Let me know if there's anything else I can do. 

Slide 11 - Slide

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Slide 12 - Slide

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Format
Date: dag/maand/jaar (voluit)
To:​ naam/namen ontvanger
From: naam van jou/bedrijf
Subject: korte titel met inhoud bericht



Slide 13 - Slide

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Exercises
Do exercises A and B.





Slide 14 - Slide

Hand out pages 40 and 41 from Email English.
Answers

Slide 15 - Slide

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Exercises
Complete the email with the phrases in the box
Exercise C.






timer
5:00

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Answers
Exercise C

Slide 17 - Slide

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The 7 W's
Security questioning. 

Last 'casus' report?
What was it about?
Who
Which
What
With what
Why
When
Where

Slide 18 - Slide

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Casus 
Write a correct email about this week's 'casus' in order to inform your colleagues. 
Also use the 7W's.
Incorporate all the right email guidelines. 
timer
10:00

Slide 19 - Slide

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