Event Organising: From Planning to Execution

Event Organising: From Planning to Execution

Learning Objective

At the end of the lesson, you will be able to organise an event successfully from planning to execution.

Introduce the learning objective and set expectations for the lesson.

What do you already know about organising an event?

Event Planning

Identify the purpose, budget, and target audience of the event.

Discuss the importance of planning and guide students through the process. Provide examples and answer any questions.

Venue and Logistics

Select an appropriate venue, date, and time for the event. Plan for transportation, equipment, and other necessary logistics.

Explain the importance of choosing a suitable venue and guide students through the process of making arrangements. Provide examples and answer any questions.

Marketing and Promotion

Create a marketing plan and promotional materials to attract attendees. Use social media and other platforms to reach out to potential participants.

Discuss the importance of marketing and promotion, and guide students through creating a marketing plan. Provide examples and answer any questions.

Budgeting and Funding

Create a budget and identify potential sources of funding or sponsors for the event.

Explain the importance of budgeting and funding, and guide students through creating a budget. Provide examples and answer any questions.

Teamwork and Delegation

Assign roles and responsibilities to team members and delegate tasks effectively.

Discuss the importance of teamwork and delegation, and guide students through the process of assigning roles and responsibilities. Provide examples and answer any questions.

Risk Management

Identify potential risks and plan for contingencies.

Explain the importance of risk management and guide students through identifying potential risks and planning for contingencies. Provide examples and answer any questions.

Event Execution

Ensure that all logistics and arrangements are in place and execute the event successfully.

Discuss the importance of preparation and execution and guide students through the final steps. Answer any questions and provide feedback to students.

Write down 3 things you learned in this lesson.

Have students enter three things they learned in this lesson. With this they can indicate their own learning efficiency of this lesson.

Write down 2 things you want to know more about.

Here, students enter two things they would like to know more about. This not only increases involvement, but also gives them more ownership.

Ask 1 question about something you haven't quite understood yet.

The students indicate here (in question form) with which part of the material they still have difficulty. For the teacher, this not only provides insight into the extent to which the students understand/master the material, but also a good starting point for the next lesson.