Learning aim A1 - Factors needed when organising an event

Today's class
  • Recap lesson 1/guest speaker
  • Group input - events - tasks needed
  • Lecture about factors an event organiser would need to take into consideration when organising an event (= assignment)
  • Group input - events - tasks needed
    - check it out for your chosen event
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Slide 1: Diapositive
EngelsMBOStudiejaar 1

Cette leçon contient 15 diapositives, avec quiz interactif et diapositives de texte.

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Éléments de cette leçon

Today's class
  • Recap lesson 1/guest speaker
  • Group input - events - tasks needed
  • Lecture about factors an event organiser would need to take into consideration when organising an event (= assignment)
  • Group input - events - tasks needed
    - check it out for your chosen event

Slide 1 - Diapositive

Lecture about the elements of event organisation
- Take notes !
- Draw up a list with special terms/special vocabulary you need to use in the assignments !

Slide 2 - Diapositive

Slide 3 - Diapositive

The necessary elements when organising an event
Types of event

* Difference in-house/public event



Slide 4 - Diapositive

Setting up the programme
Why ?
What ?
Where ?
By whom ?
Length (of each activity)? - timetable
One programme - selection of choices?

Delegates - attendees

Slide 5 - Diapositive

Venue and location (1)
Location - Zwolle
Venue - Deltion College

Location - Amsterdam
Venue - RAI
Location = where it is located (geographically)
Venue= the actual place where the event takes place

Slide 6 - Diapositive

Venue and location (2)
You need to consider if the location and venue are appropriate for the event, number of attendees
e.g. water event - near water
e.g. sports event - sports ground/sports hall
AMBIENCE
the atmosphere

Slide 7 - Diapositive

Catering 
You need catering at your event
own catering vs outside catering

Catering must meet certain standards as issued by the Food Standards Agency (NVWA in NL)

Slide 8 - Diapositive

Planning and reserving facilities
Planning your event
when/where/venue available/which facilities are present at the venue/other events
Planning which facilities need to be reserved-
what do you need when ?

Resource management (Physical items, expenses and costs)

Slide 9 - Diapositive

Which facilities would you need for a sports event ?

Slide 10 - Carte mentale

Examples of facilities 

Slide 11 - Diapositive

Slide 12 - Diapositive

Necessary documents
Background - purpose, target audience, costs, ticket price, permissions
Schedule-programme - detailed information
Communication plan - website, social media, event brochures, flyers
Travel arrangements - how to get to the venue
Any knowledge participants need before the event - e.g. for the disabled, people with diets
Risk assessment (comes back later)
Contingency plans (comes back later)

Slide 13 - Diapositive

Stepstone 1.1./1.2.

Slide 14 - Diapositive

Next lesson: Contracts (last element)
Legal requirements
Health and safety requirements
Risk assessment

Slide 15 - Diapositive