GMA EMSA 2024 2/2

• Pedagogische wetenschappen
• WO
• Studiejaar 4

Assalamu'alaikom wa rahmatu llahi ta'ala wa barakatuh 

Welcome to the 

General Members Assembly of EMSA 

Introduction

Boutaina is making this speech

Qur'an recitation

   وَٱعۡتَصِمُوا۟ بِحَبۡلِ ٱللَّهِ جَمِیعࣰا وَلَا تَفَرَّقُوا۟ۚ وَٱذۡكُرُوا۟ نِعۡمَتَ ٱللَّهِ عَلَیۡكُمۡ إِذۡ كُنتُمۡ أَعۡدَاۤءࣰ فَأَلَّفَ بَیۡنَ قُلُوبِكُمۡ فَأَصۡبَحۡتُم بِنِعۡمَتِهِۦۤ إِخۡوَ ٰنࣰا وَكُنتُمۡ عَلَىٰ شَفَا حُفۡرَةࣲ مِّنَ ٱلنَّارِ فَأَنقَذَكُم مِّنۡهَاۗ كَذَ ٰلِكَ یُبَیِّنُ ٱللَّهُ لَكُمۡ ءَایَـٰتِهِۦ لَعَلَّكُمۡ تَهۡتَدُونَ ۝١٠٣

Recitation of Surat Al Fatiha & Surat Al Imran from Ayat 99-105

Agenda of this Evening

Time	Item
17:30-17:40	Maghreb Prayer at prayer room Vrijhof
17:40-17:55	Walk-in, tea, coffee and a snack (Lahmacun)
17:55-18:15	Introduction & Qur'an recitation
18:15 - 18:45	Discussion of the Problems within EMSA
18:45-18:55	Break
18:55-19:15	Discussion of the problems within EMSA
19:15-19:45	Conclusion
19:45-19:50	Announcements
19:50 - 19:55	Closing

Once the new board is elected, some of them can start the hand over already to save time!

Volunteers can start cleaning the room and the food! 

Meeting Rules

• Be mindful of your tongue and tone;
• Do not interrupt each other when talking, only the moderator is allowed to do so;
• Do not dismiss one another's experiences or opinions;
• Do not personally attack the other nor commit Slander;
• This is not an attack and defence meeting but a solution-seeking meeting.

Mu’adh ibn Anas reported: The Prophet, peace and blessings be upon him, said, “The Muslim is one from whose tongue and hand people are safe.” (Musnad Aḥmad 15635)

• Raise your hand to share your opinion & only speak with the permission of the moderator;
• Adhere to designated times to speak;
• The contents of the minutes shall be made known to the members (Statutes article 15:2) 

Have article 16 ready during elections!

Consequences

Moderator gives out a verbal warning

1

Member cannot take part in the discussion anymore

2

The person leaves the room to cool down, re-do whudu, and can come back after at least 5 minutes. 

3

Prophetic Tips to regulate emotions

• Seek refuge from Shaytaan by saying: أعوذ بالله من الشيطان الرجيم 
• Make whudu
• Sit down when you are standing

The Messenger of Allah (ﷺ) said to us: When one of you becomes angry while standing, he should sit down. If the anger leaves him, well and good; otherwise he should lie down.

(Sunan Abi Dawud 4782)

Have article 16 ready during elections!

Decision-Making Rules Article 16 of the Statutes

1. The opinion of the president expressed at the general meeting that a resolution has been passed by the meeting is decisive.

2. If, however, the correctness of the opinion referred to in the first paragraph is disputed immediately after its pronouncement, a new vote shall take place if the majority of the meeting agrees.

3. All resolutions of the general meeting shall be passed by an absolute majority of the votes validly cast.

Have article 16 ready during elections!

Discussion of the Problems

Have article 16 ready during elections!

Discussion Rules

1. Every problem has a 3-minute introduction by the party who experiences this problem;
2. The board of EMSA has 3 minutes to react to it to get more clarification or clear up a misunderstanding;
3. Every person in the room will have 2 minutes to express their thoughts and opinions towards a solution;

The discussion will be concluded when:

1) No one else has anything new to add;

2) When the discussion of the problem takes more than 12-15 minutes

Main Discussion Points

• Lack of communication
  
• A lack of communication within the board
• Unawareness of community matters
• No activities this year 
• Refusing to promote members' activities
• Unsafe space for the sisters
• (the course of the September elections)

The last point is only if deemed necessary

Which order of discussing problems do you prefer?

Problems from:1) Members 2) Sisters

Problems from:1) Sisters 2) Members

Members

Explanation from the board (same amount as the presentor) and then the rest questions from others to clarify the problem and maybe give back-up. 

Not raising money, but cutting money from committees

Do you have any thoughts or ideas about what the board/people involved could do (now or better in the future)?

You can use this slide as well to let members who do not dare to come and speak-up write their concerns anonymously. 

Members

Explanation from the board (same amount as the presentor) and then the rest questions from others to clarify the problem and maybe give back-up. 

Do you have any thoughts or ideas about what the board/people involved could do (now or better in the future)?

Break - 10 minutes

Boutaina is making this speech

Women's team

A kind word and forgiveness is better than a charitable deed followed by hurtful [words]: God is self-sufficient, forbearing.”

[2:263]

A Messenger has come to you from among yourselves. Your suffering distresses him: he is deeply concerned for you and full of kindness and mercy towards the believers.”

[9:128]

Do you have any thoughts or ideas about what the board/people involved could do (now or better in the future)?

The course of the elections 2023-2024

Explanation from the board (same amount as the presentor) and then the rest questions from others to clarify the problem and maybe give back-up. 

Conclusion

Boutaina can summarise here what has been offered as solutions. In the next slides. If necessary, we will vote on some solutions and vote on a new structure + new board.

Question/Solution

A

B

C

Let the people vote for the solutions they want to be present! Depending on what they vote make some slides visible (next ones).

If the majority says no elections and no sisters in the board, then we would have to discuss another structure with the members. (max 5-10 minutes?)

Election rules Statutes

Go through the election rules a bit first (especially what dismissal means and how it differs from suspension).

Based on the discussions and conclusions, do you vote for a complete re-election of the EMSA board?

Yes

No

Put the emphasis on other and mention that the current board, based on their availability & motivation, is exempted from being elected again, if the majority votes yes. 

The course of the elections 2023-2024

Explanation from the board (same amount as the presentor) and then the rest questions from others to clarify the problem and maybe give back-up. 

Who would you like to dismiss?

Saeed

Ahmed

Amirali

Muhammed Ali

Abdelraheem

Put the emphasis on other and mention that the current board, based on their availability & motivation, is exempted from being elected again, if the majority votes yes. 

Do you think it's a good idea for the sisters to start their own club on campus, with mainly sisters-only events but some open to everyone?

Yes, I support this idea

No, I don't support this idea

Pitches

Everyone will first give a pitch in which they express their motivation and tell something about themselves. And their availability!

Who of the candidates do you appoint as chairperson?

Do you approve of (...) to be (..)?

Yes

No

Mention the name and position during the meeting and click on previous arrow when Boutaina has finished writing down the results of the poll.

Audit Committee 

•  The audit committee's responsibilities and election are described in the Dutch Law: Burgerlijk Wetboek Article 48. 
• Each year the general meeting appoints a committee of at least two persons from the members, who may not be members of the board. The committee investigates the account of the board and reports its findings to the general meeting.
• If the examination of the accounts requires special accounting knowledge, the committee may be assisted by an expert. The board is obliged to provide the committee with all the information it requires, to show the cash and the values if desired, and to give it access to the books and documents of the association. 
• The commission to the committee may be revoked at any time by the general meeting, but only by the appointment of another committee.

You can make the picture bigger, but everything is written in the statutes of EMSA.

Sourcepicture:https://maxius.nl/burgerlijk-wetboek-boek-2/artikel48

Mention that since the audit committee was not announced during the last GMA, we had to form a committee prior to this meeting so that they would have time to review the balance and expenditure. However, we will still vote for them now.

Do you approve (...), to be in the Audit Committee?

Yes

No

Mention the name during the meeting and click on previous arrow when Boutaina has finished writing down the results of the poll.

Would you be willing to pay a fixed yearly sadaqah as a member as a way to increase financial means in the association?

Yes, definitely!

No, I prefer you look for other means.

This is like a fixed Sadaqah, better estimation of the whole year. This is also better for planning of the bigger events especially. Then we know what we can organise and there is a higher chance for us to organise quality events or invite popular speakers, like they did previous years. OR Sadaqah. Mention the membership fee for the members of Salamah and based on what is decided to either view it as Sadaqah or email [e-mail] to ask a certain amount back with a reason. If GMA chooses the fixed sadaqah of 10 euros, the ones who already paid Salamah don’t have to pay again and will automatically be members of EMSA.

Announcements

Committees!

Interested in one or more of the following committees? 

Please approach the secretary or the chairperson, she/he will write down your name, phone number and email address to contact you with further details!

Duaa & Closure

سُبْحَانَكَ اللَّهُمَّ وَبِحَمْدِكَ، أَشْهَدُ أَنْ لاَ إِلَـٰهَ إِلاَّ أَنْتَ، أَسْتَغْفِرُكَ، وَأَتُوْبُ إِلَيْكَ

Subhaanaka Allaahumma wa bihamdika, ash-hadu 'an laa 'ilaaha 'illaa 'Anta astaghfiruka wa 'atoobu ilayk.

Glory is to You, O Allah, and praise is to You. I bear witness that there is none worthy of worship but You. I seek Your forgiveness and repent to You.

Cleaning

1 persoon inschrijven KvK door 1 oud bestuurslid. En dan mag die oude bestuurslid ook iedereen uitschrijven. En dan doen we in eigen tijd de rest inschrijven

Hand-Over

1 persoon inschrijven KvK door 1 oud bestuurslid. En dan mag die oude bestuurslid ook iedereen uitschrijven. En dan doen we in eigen tijd de rest inschrijven

Membership Form & Audit Committee

Abu Dharr (rA) once asked the Prophet (s), “Will you not appoint me as a leader?” He replied, “O Abu Dharr, you are weak, and it is a position of public trust. Verily, on the Day of Resurrection, it will only result in regret, except for one who takes it by right and fulfils its duties” (Muslim). 

Membership

Other financial income

• Advice from CES and financial restrictions of the UT: we need to have other financial income to cover costs for members-only events and website management. 
• Your input ( next slide)

Since 2020 we got the advice from the international office that we need to find other sources of income. One of which could be membership fees. 

Ideas to increase EMSA's income!