Learning aim A1 - Factors needed when organising an event

• Engels
• MBO
• Studiejaar 1

Today's class

• Recap lesson 1/guest speaker
• Group input - events - tasks needed
• Lecture about factors an event organiser would need to take into consideration when organising an event (= assignment)
• Group input - events - tasks needed
  - check it out for your chosen event

Lecture about the elements of event organisation

- Take notes !

- Draw up a list with special terms/special vocabulary you need to use in the assignments !

The necessary elements when organising an event

Types of event

* Difference in-house/public event

Setting up the programme

Why ?

What ?

Where ?

By whom ?

Length (of each activity)? - timetable

One programme - selection of choices?

Delegates - attendees

Venue and location (1)

Location - Zwolle

Venue - Deltion College

Location - Amsterdam

Venue - RAI

Location = where it is located (geographically)

Venue= the actual place where the event takes place

Venue and location (2)

You need to consider if the location and venue are appropriate for the event, number of attendees

e.g. water event - near water

e.g. sports event - sports ground/sports hall

AMBIENCE

the atmosphere

Catering 

You need catering at your event

own catering vs outside catering

Catering must meet certain standards as issued by the Food Standards Agency (NVWA in NL)

Planning and reserving facilities

Planning your event

when/where/venue available/which facilities are present at the venue/other events

Planning which facilities need to be reserved-

what do you need when ?

Resource management (Physical items, expenses and costs)

Which facilities would you need for a sports event ?

Examples of facilities 

Necessary documents

Background - purpose, target audience, costs, ticket price, permissions

Schedule-programme - detailed information

Communication plan - website, social media, event brochures, flyers

Travel arrangements - how to get to the venue

Any knowledge participants need before the event - e.g. for the disabled, people with diets

Risk assessment (comes back later)

Contingency plans (comes back later)

Stepstone 1.1./1.2.

Next lesson: Contracts (last element)

Legal requirements

Health and safety requirements

Risk assessment